Salary Range: $55,579 - $77,811
Under general supervision, performs professional accounting duties in the analysis, preparation, and maintenance of financial records; payroll and analysis for various City accounts and funds; and fulfills other responsibilities as assigned. The ideal candidate must display a high attention to detail and proficiency in performing accounting duties and financial analysis. Direct supervision is provided by the Financial Services Manager. General direction is provided by the Financial Services Director.
Prepares and processes bi-weekly and monthly payroll; collects and inputs time and attendance records into the payroll system; prepares monthly cafeteria & benefit calculations; maintains and reviews leave bank balances and accruals; maintains employee deductions and pay rates in payroll system; distributes paychecks and direct deposit confirmations; prepares and processes payroll benefit reports; ensures accuracy of employee deductions; submits payroll information to benefits administrators; processes payments for payroll benefits. Reconciles and distributes W-2 forms; reviews accounting documents to ensure accurate information and calculations and makes correcting entries; examines supporting documentation is available to establish proper authorization and conformance with agreements, contracts, and State and federal requirements; prepares original and adjusting journal entries; performs reconciliations of general ledger, journal, subsidiary accounts, bank statements, invoices and other accounting transaction reports; maintains and reviews fixed asset and other special fund records and accounts; prepares journal entries for the acquisition and disposal of fixed assets; prepares journal entries for fixed asset depreciation; periodically reconciles fixed asset and special fund schedules to accounting records; reviews purchase requisitions and examines supporting documentation to establish proper authorization and verifies fund availability; reviews W-9, bids, contract/agreements, and applicable back-up documents; ensures compliance with the City’s Purchasing Policy and Guidelines; maintains and reviews capital project accounting records; monitors City grants in conjunction with related departments and prepares reports to external agencies; maintains special schedules and records for projects/purposes funded by various sources; reviews documentation for accuracy and proper coding; prepares monthly and quarterly reports including but not limited to interest allocations, CIP transfers and analysis, and road fees pass-through payments; assists in the research, development and analysis of budgets; researches and analyzes transactions to resolve budget discrepancies; reviews and processes budget adjustment requests and prepares journal entries and budget adjustments; assists City staff with budget activity, expenditure coding, document preparation, use of the financial software programs and other accounting related activities; compiles documentation and data for City’s SB90 Claims consultant; cross train on departmental functions in the areas of accounts receivable and payable, deposits, and cash receipting; respond to employee inquiries related to payroll, benefit and other relevant matters; and carries out a variety of assignments as requested by management.