Accounting Technician

THE CITY OF INDUSTRY

ACCOUNTING TECHNICIAN

FULL-TIME JOB OPPORTUNITY – 2 OPENINGS

Hourly Rate $20.81 to $25.30, DOQ

POSITION

Under general from supervision, performs routine to complex technical and administrative accounting and financial support duties in the preparation, maintenance, and processing of accounting records and transactions, including payroll, accounts payable, accounts receivable, general ledgers, subsidiary ledger revenues and expenses; and performs related work as required.

CLASS CHARACTERISTICS

This a journey-level class performing the full range of technical work in all of the following areas: payroll, accounts receivable, accounts payable, and business licenses, in addition to performing a wide variety of record keeping, reconciliation, and account support activities. Positions at this level work independently and exercise judgment and initiative.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.  This class is distinguished from the Accountant in that the latter is a professional-level class performing work under minimal supervision, requiring a four-year college or university degree, and exercises a higher level of discretion and independent decision-making. 

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs technical and administrative accounting and financial support duties, including payroll, accounts receivable, accounts payable, business licenses.
• Reviews accounts receivable data for accuracy; generates and sends invoices to vendors, individuals, and other agencies; updates accounts receivable spreadsheets with new invoices; sends additional invoices as necessary.
• Interacts with vendors over the phone regarding statements and invoices; answers any questions or concerns vendors may have regarding payments and related issues.
• Performs petty cash management and reconciliation; reviews daily cash receipts for errors; makes necessary corrections; inputs cash receipt batches into City’s accounting system; maintains payment of payroll related benefits; and performs budget distributions.
• Reviews invoices and backup data for accuracy. Verifies invoices against purchase requisitions and/or purchase orders.  Prepares invoices for management review and approval.
• Enters data into financial software systems.
• Prepares checks and invoices for mailing.
• Maintains accounts payable files and records; subsidiary ledgers for payroll, accounts receivables, payables, and revenues.
• Prepares and distributes W-2s and 1099s annually.
• Maintains the City’s leases; corresponds with tenants; collects rents and percentage rents from businesses; maintains and ensures renters have proper insurance liability certificates.
• Verifies, posts, and records a variety of financial transactions; prepares and maintains spreadsheets, records, and a variety of periodic and special financial and accounting reports.
• Receives, reviews, verifies, and processes time recording documents to prepare payroll for all City employees; audits such documents for completeness, accuracy, and compliance with rules and regulations; prepares and balances payroll reports and records.
• Processes, calculates, and maintains records of a variety of payroll actions, including new-hire set up, overtime hours, cost-of-living adjustments, incentive and/or premium pay, retroactive pay, benefits withholdings, wage garnishments, workers compensation claims, and final paychecks and pay-offs based on appropriate provisions; maintains employee records for voluntary and non-voluntary deductions; prepares payroll warrants and wire transfers; prepares reports and payments for various tax, financial, and insurance organizations.
• Applies and ensures compliance with applicable tax laws and rulings with regard to the employee benefits program as well as earnings.
• Receives and verifies timesheets; inputs hours worked into payroll system; checks for available sick leave and vacation days and other types of available leave days and inputs into payroll system; advises supervisors and employees on requirements of union contracts for time reporting.
• Processes personnel transactions making appropriate adjustments/changes in the payroll system.
• Prepares reports and payments for employee retirement benefits; prepares quarterly Federal and State tax reports.
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports, as directed.
• Performs other duties as assigned.

Qualifications

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to possession of a high school diploma and two (2) years of responsible accounting experience, including accounting, financial or statistical record keeping, cashiering, accounts receivable, accounts payable, business licensing, and payroll. Previous accounting related experience in a government agency is desirable. Associates degree in accounting is preferred.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

BENEFITS AND COMPENSATION – FULL-TIME EMPLOYEES

Compensation               

Starting salary will depend on qualifications, prior experience, and skills.

Retirement        

Participation in California Public Employees Retirement System (CalPERS) Retirement Plan, the City does not participate in Social Security.

• 2.0% @ 60 for classic members
• 2.0% @ 62 for new members (PEPRA)

Defined Contribution Retirement Plan (PARS, 401(a)) of 6.5% for classic and PEPRA class members participating in either the 2% at 60 or 2% at 62 CalPERS retirement formula.

Health/Life Insurance:

• Group life, medical, dental, and vision care are currently provided with the City paying 100% of the premiums for employees and eligible dependents.
• Long-term care plan provided for employee and spouse.
• Long-term disability plan for employee only.
• Health Reimbursement Plan, five year vesting period.
• Group term life insurance/AD&D.

Work Week

9:00 AM to 5:00 PM, Monday through Friday, additional hours as required to complete essential duties.

Vacation

Full-time employees initially accrue 80 hours per year in years 0 through 4 of service, 120 hours in years 5 through 9, and 160 hours for 10+ years to a maximum of 240 hours a year.  Thirteen holiday days observed annually.

Sick Leave                     

Employees accrue 96 hours per year.

Administrative/Paid Time Off Leave                   

Employees receive 36 hours each calendar year, administrative leave time muse be used within each fiscal year.

Miscellaneous Benefits

     Voluntary participation in 457 deferred compensation plan.

     Voluntary participation in additional term life insurance.

     Voluntary participation in flexible benefit plan for dependent care.

     Education/Tuition allowance.                                       

APPLY IMMEDIATELY:

Position will close on October 21, 2016. To apply, please submit an electronic application and resume at www.calopps.org

All submittals will be reviewed in detail, and those applicants possessing the minimum qualifications will be invited to continue in the selection process.  The selection process will consist of a resume and application evaluation (qualifying), panel interview and final interview.

The successful candidate will be required to undergo a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting (A felony or misdemeanor conviction may disqualify the applicant from City employment), and the final candidate must be able to establish both work authorization and identity.

All employees serve a 365 day probationary period in accordance with the employee handbook.

The City of Industry is committed to promoting equal employment opportunity to all without regard to political affiliation or opinion, age, race, color, national origin, ancestry, religious creed, marital status, disability, medical condition, gender, pregnancy or pregnancy related condition. The City of Industry is an Equal Opportunity Employer.

Please note:  If you require an accommodation during the selection process, please notify the Human Resources Department at (626) 333-2211.

The provisions of this bulletin do not constitute an expressed or implied contract for employment.  Any provision contained in this bulletin may be modified or revoked without notice. 

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions.  Therefore, specifications may not include all duties performed within a classification.  In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.