Job Category
Work Schedule
Full-time
Employer
City of Madera
Job Open until Filled
Job Closing Date
Email
Website
Phone
559 661 5401
Administrative Assistant
$39,470 - $50,584/year
APPLY BY 3 P.M., FRIDAY, APRIL 29, 2022
PRIMARY RESPONSIBILITIES
The Administrative Assistant is a full time position that performs a variety of complex and responsible clerical, technical, and administrative support. The Administrative Assistant serves as an office manager, relieving the Department from performing administrative detail work, and is expected to function with very little direct oversight and with a great deal of sensitivity and confidentiality. Bilingual English/ Spanish preferred but not required. A current vacancy exists in the Grants Department.
QUALIFICATIONS
Experience/Education: 4 years of administrative and secretarial experience or the performance of related work. High School diploma or equivalent supplemented by specialized training. An Associate of Arts degree in Public Administration, Business Administration or related field is desirable.
Licenses: Valid Class C California Drivers License.
EXAMINATION PROCESS
Only those applicants who meet the qualification standards of this position by the application filing deadline will be allowed to participate in the examination process. Examination scores determine standing on Civil Service eligibility lists. The examination process may consist of the following parts: Application Package Review: Qualifying Only; Written Exam 100% Weight Value. Candidates must earn a score of 70% or higher to be considered for the eligibility list. The City Manager, upon recommendation of the department head, will make the final selection and appointment from the established eligibility list.
Applicants who require special examination accommodations due to a disability should contact the Human Resources Department five (5) business days prior to any scheduled examination at (559) 661-5401.
KEY DATES
Application Filing Deadline: 3:00 PM, Friday, 4/29/2022
Written Exam: Thursday, 5/19/2022
SALARY
Compensation and benefits for the Administrative Assistant position are defined in the Memorandum of Understanding between the City and the General Bargaining Unit, as well as the City’s
Personnel Rules. The City pays its employees every 2 weeks, or 26 times per year. The bi-weekly steps for the Administrative Assistant position are listed below.
Step A $1,518.10
Step B $1,594.00
Step C $1,673.98
Step D $1,757.53
Step E $1,845.66
Step F $1,937.86
LIFE INSURANCE
The City provides a $25,000 life and accidental death and dismemberment policy along with $5,000
dependent life. The employee may purchase additional supplemental life insurance for him/herself,
spouse and/or dependents.
MEDICARE
The City contributes an amount equal to 1.45% of the employee’s salary; the employee also
contributes 1.45%.
LONG TERM DISABILITY
This city paid benefit provides up to 2/3-income protection.
BILINGUAL INCENTIVE
English/Spanish for qualifying individuals and positions after passing annual bilingual test.
DEFERRED COMPENSATION
The City offers a paid/vested contribution of 4.2% of base pay to one of two 457 plans offered to
the employee. In addition, the employee may also contribute, though not required.
EDUCATION INCENTIVE
General Bargaining Unit employees will receive a 3% incentive for an approved Bachelor’s Degree.
Incentives are calculated on base pay.
RETIREMENT
The City participates in the CalPERS defined benefit retirement system. Retirement formulas and
contributions are as follows. The terms “Classic Member” and “New Member” are as defined by
CalPERS.
Classic Members employed with the City prior to 10/20/2012
▪ 2.5% at 55 formula, single highest year final compensation
▪ Employee Contribution paid by the employee pre-tax: 3.375%
Tier I Members employed with the City on or after 10/20/2012
▪ 2% at 60 formula, average three year final compensation
▪ Employee Contribution paid by the employee pre-tax: 3.375%
New Members employed with the City on or after 1/1/2013
▪ 2% at 62 formula, average three year final compensation
▪ Employee Contribution paid by the employee pre-tax: 7%
HEALTH INSURANCE
The City contributes a monthly amount for the employee to use to purchase health, dental and vision
coverage. For medical coverage, the City contracts with Anthem Blue Cross or Kaiser. Dental
insurance is through Delta Dental and vision coverage is through Superior.
EMPLOYEE ASSISTANCE PROGRAM
The City of Madera offers an employee assistance program or employees and dependents that provides
counseling and other services for dealing with life’s challenges at no cost to the employee.
PAID LEAVE
The City of Madera offers a generous paid leave program, including paid holidays, sick leave, and
vacation.
GENERAL INFORMATION
Applications may be obtained from the City’s website www.madera.gov/ apply or by calling the City’s
Human Resources Department at (559)661- 5401. Applications must be submitted to the City’s Human
Department prior to the application deadline. Appointment will be contingent upon an
extensive background check, pre-employment physical and drug screen.
$39,470 - $50,584/year
APPLY BY 3 P.M., FRIDAY, APRIL 29, 2022
PRIMARY RESPONSIBILITIES
The Administrative Assistant is a full time position that performs a variety of complex and responsible clerical, technical, and administrative support. The Administrative Assistant serves as an office manager, relieving the Department from performing administrative detail work, and is expected to function with very little direct oversight and with a great deal of sensitivity and confidentiality. Bilingual English/ Spanish preferred but not required. A current vacancy exists in the Grants Department.
QUALIFICATIONS
Experience/Education: 4 years of administrative and secretarial experience or the performance of related work. High School diploma or equivalent supplemented by specialized training. An Associate of Arts degree in Public Administration, Business Administration or related field is desirable.
Licenses: Valid Class C California Drivers License.
EXAMINATION PROCESS
Only those applicants who meet the qualification standards of this position by the application filing deadline will be allowed to participate in the examination process. Examination scores determine standing on Civil Service eligibility lists. The examination process may consist of the following parts: Application Package Review: Qualifying Only; Written Exam 100% Weight Value. Candidates must earn a score of 70% or higher to be considered for the eligibility list. The City Manager, upon recommendation of the department head, will make the final selection and appointment from the established eligibility list.
Applicants who require special examination accommodations due to a disability should contact the Human Resources Department five (5) business days prior to any scheduled examination at (559) 661-5401.
KEY DATES
Application Filing Deadline: 3:00 PM, Friday, 4/29/2022
Written Exam: Thursday, 5/19/2022
SALARY
Compensation and benefits for the Administrative Assistant position are defined in the Memorandum of Understanding between the City and the General Bargaining Unit, as well as the City’s
Personnel Rules. The City pays its employees every 2 weeks, or 26 times per year. The bi-weekly steps for the Administrative Assistant position are listed below.
Step A $1,518.10
Step B $1,594.00
Step C $1,673.98
Step D $1,757.53
Step E $1,845.66
Step F $1,937.86
LIFE INSURANCE
The City provides a $25,000 life and accidental death and dismemberment policy along with $5,000
dependent life. The employee may purchase additional supplemental life insurance for him/herself,
spouse and/or dependents.
MEDICARE
The City contributes an amount equal to 1.45% of the employee’s salary; the employee also
contributes 1.45%.
LONG TERM DISABILITY
This city paid benefit provides up to 2/3-income protection.
BILINGUAL INCENTIVE
English/Spanish for qualifying individuals and positions after passing annual bilingual test.
DEFERRED COMPENSATION
The City offers a paid/vested contribution of 4.2% of base pay to one of two 457 plans offered to
the employee. In addition, the employee may also contribute, though not required.
EDUCATION INCENTIVE
General Bargaining Unit employees will receive a 3% incentive for an approved Bachelor’s Degree.
Incentives are calculated on base pay.
RETIREMENT
The City participates in the CalPERS defined benefit retirement system. Retirement formulas and
contributions are as follows. The terms “Classic Member” and “New Member” are as defined by
CalPERS.
Classic Members employed with the City prior to 10/20/2012
▪ 2.5% at 55 formula, single highest year final compensation
▪ Employee Contribution paid by the employee pre-tax: 3.375%
Tier I Members employed with the City on or after 10/20/2012
▪ 2% at 60 formula, average three year final compensation
▪ Employee Contribution paid by the employee pre-tax: 3.375%
New Members employed with the City on or after 1/1/2013
▪ 2% at 62 formula, average three year final compensation
▪ Employee Contribution paid by the employee pre-tax: 7%
HEALTH INSURANCE
The City contributes a monthly amount for the employee to use to purchase health, dental and vision
coverage. For medical coverage, the City contracts with Anthem Blue Cross or Kaiser. Dental
insurance is through Delta Dental and vision coverage is through Superior.
EMPLOYEE ASSISTANCE PROGRAM
The City of Madera offers an employee assistance program or employees and dependents that provides
counseling and other services for dealing with life’s challenges at no cost to the employee.
PAID LEAVE
The City of Madera offers a generous paid leave program, including paid holidays, sick leave, and
vacation.
GENERAL INFORMATION
Applications may be obtained from the City’s website www.madera.gov/ apply or by calling the City’s
Human Resources Department at (559)661- 5401. Applications must be submitted to the City’s Human
Department prior to the application deadline. Appointment will be contingent upon an
extensive background check, pre-employment physical and drug screen.