Job Category
Work Schedule
Full-time
Employer
City of Pomona
Job Open until Filled
Job Closing Date
Email
Phone
9096202060
Fax
9096202295
Under administrative direction, the Administrative Services Manager will direct, manage, supervise, and coordinate the programs and activities of the Budget Management Unit of the Police Department. This position will:
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience
Skill to: Operate modern office equipment including computer equipment and software. Operate a motor vehicle safely.
Ability to: Manage, direct, and coordinate the work of professional and administrative support personnel. Select, supervise, train, and evaluate staff. Establish and analyze accounting systems and procedures. Research and interpret fiscal documents, transactions, record keeping and reporting requirements. Perform statistical analysis and auditing. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of Police Department financial operation, procedures and accounting goals and requirements. Research, analyze, and evaluate accounting cost recovery and grant programs, requirements, policies, and procedures. Prepare and develop complex budgets allocating resources with monitoring and expenditure oversight controls. Prepare clear and concise correspondence and reports on a variety of financial, accounting, and budgetary issues including preparation and oversight of Police Department City Council Staff Reports. Independently perform the full range of responsible and difficult analytical and administrative work involving the use of independent judgment and personal initiative. Interpret and apply administrative and department policies and procedures. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Essential Duties
Plan, develop, implement, and administer the Police Department's annual budget; prepare budget narratives; analyze and project Police Department expenditures and revenues; review and recommend budgets submitted for all Police Department programs and services.
Provide direct assistance in the planning, preparation, and administration of the Police Department's budget; provide centralized record keeping, audit, and control of all Police Department expenditures; recommend and implement budget adjustments; provide monthly and quarterly budget reports.
Supervise and oversee the Police Department's cost recovery, false alarm programs, accounts payable/receivable and payroll functions, and other programs as assigned.
Select, train, motivate, and evaluate assigned personnel; provide and/or coordinate staff work flow and training; review and evaluate work products, methods, and procedures.
Monitor and evaluate the efficiency and effectiveness of financial operating methods and procedures; identify opportunities for improvement and review with appropriate managers.
Research, collect, compile, and organize information from various sources on a variety of specialized police department financial operations; prepare comprehensive technical records, reports and summaries to document financial transactions and record keeping procedures.
Coordinate, prepare, and present studies, reports, and agenda items for the City Council.
Monitor legislation and analyze proposed legislation to determine impact on Police Department financial resources.
Research, develop, and provide monthly, quarterly, and annual budget and financial reports for all Police Department general fund, asset forfeiture, and State and Federal grant and entitlement programs.
Interpret and apply laws, rules, regulations and orders governing the State and Federal Equitable Sharing Programs.
Administer and monitor program compliance and permissible uses.
Conduct costing and productivity analysis relative to Police Department operations.
Research, develop, and write public safety grant proposals; provide all required administrative and financial reporting for grant programs.
Research, develop, and implement new programs including cost recovery, grant and technology enhancement projects.
Research and prepare various annual State and Federal financial audit and certification reports for grant programs and asset forfeiture funds.
Assist in, prepare, and submit requests for reimbursements for Federal and State grants, and reimbursement programs.
Make presentations to the City Council, boards, commissions, other governmental entities, employees, and the public; provide detailed information requiring specific and technical knowledge of departmental policies, procedures, and programs.
Serve as a representative on various committees.
Interpret and apply various provisions of employee MOU's as they relate to the payroll and accounting functions of the Police Department.
Gather and analyze complex statistical data.
Develop, recommend, and implement assigned projects, policies, procedures, programs, and activities.
Perform related duties and responsibilities as assigned.
Selection Process
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and locations.
Examination Procedure
Screening of qualifications and most qualified is based on the information provided on the official City Application. A resume may be attached to your application but will not substitute for the completion of your application. The selection process for this position may consist of one or more of the following: screening of qualifications, and oral interview. In addition, the selection process may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. The Human Resources Department may waive any part of the examination depending upon the number of applicants.
Prior to employment, applicants must successfully pass a background investigation, an interview with the Police Chief or his designee, and a medical exam. Failure to receive a recommendation for hire at any phase of these procedures will result in disqualification.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.
- provide responsible and complex technical and professional support services related to the planning, development, coordination, implementation, and monitoring of the Police Department’s budget, grants, entitlement programs, and asset forfeiture funds;
- direct and supervise the Police Department’s cost recovery and false alarm programs, payroll and accounting functions;
- coordinate assigned activities with the City departments, division, and outside agencies; and to
- provide complex administrative support to the Chief, Deputy Chief, Executive Command Staff and City Administration.
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience
- Bachelor's degree from an accredited college or university with major course work in accounting, public administration, business administration or a related field.
- Four years of responsible experience in accounting, auditing, financial analysis, budgeting and/or economic forecasting.
- Two years of lead or supervisory experience is desired.
- Possession of a valid driver's license.
Skill to: Operate modern office equipment including computer equipment and software. Operate a motor vehicle safely.
Ability to: Manage, direct, and coordinate the work of professional and administrative support personnel. Select, supervise, train, and evaluate staff. Establish and analyze accounting systems and procedures. Research and interpret fiscal documents, transactions, record keeping and reporting requirements. Perform statistical analysis and auditing. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of Police Department financial operation, procedures and accounting goals and requirements. Research, analyze, and evaluate accounting cost recovery and grant programs, requirements, policies, and procedures. Prepare and develop complex budgets allocating resources with monitoring and expenditure oversight controls. Prepare clear and concise correspondence and reports on a variety of financial, accounting, and budgetary issues including preparation and oversight of Police Department City Council Staff Reports. Independently perform the full range of responsible and difficult analytical and administrative work involving the use of independent judgment and personal initiative. Interpret and apply administrative and department policies and procedures. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Essential Duties
Plan, develop, implement, and administer the Police Department's annual budget; prepare budget narratives; analyze and project Police Department expenditures and revenues; review and recommend budgets submitted for all Police Department programs and services.
Provide direct assistance in the planning, preparation, and administration of the Police Department's budget; provide centralized record keeping, audit, and control of all Police Department expenditures; recommend and implement budget adjustments; provide monthly and quarterly budget reports.
Supervise and oversee the Police Department's cost recovery, false alarm programs, accounts payable/receivable and payroll functions, and other programs as assigned.
Select, train, motivate, and evaluate assigned personnel; provide and/or coordinate staff work flow and training; review and evaluate work products, methods, and procedures.
Monitor and evaluate the efficiency and effectiveness of financial operating methods and procedures; identify opportunities for improvement and review with appropriate managers.
Research, collect, compile, and organize information from various sources on a variety of specialized police department financial operations; prepare comprehensive technical records, reports and summaries to document financial transactions and record keeping procedures.
Coordinate, prepare, and present studies, reports, and agenda items for the City Council.
Monitor legislation and analyze proposed legislation to determine impact on Police Department financial resources.
Research, develop, and provide monthly, quarterly, and annual budget and financial reports for all Police Department general fund, asset forfeiture, and State and Federal grant and entitlement programs.
Interpret and apply laws, rules, regulations and orders governing the State and Federal Equitable Sharing Programs.
Administer and monitor program compliance and permissible uses.
Conduct costing and productivity analysis relative to Police Department operations.
Research, develop, and write public safety grant proposals; provide all required administrative and financial reporting for grant programs.
Research, develop, and implement new programs including cost recovery, grant and technology enhancement projects.
Research and prepare various annual State and Federal financial audit and certification reports for grant programs and asset forfeiture funds.
Assist in, prepare, and submit requests for reimbursements for Federal and State grants, and reimbursement programs.
Make presentations to the City Council, boards, commissions, other governmental entities, employees, and the public; provide detailed information requiring specific and technical knowledge of departmental policies, procedures, and programs.
Serve as a representative on various committees.
Interpret and apply various provisions of employee MOU's as they relate to the payroll and accounting functions of the Police Department.
Gather and analyze complex statistical data.
Develop, recommend, and implement assigned projects, policies, procedures, programs, and activities.
Perform related duties and responsibilities as assigned.
Selection Process
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and locations.
Examination Procedure
Screening of qualifications and most qualified is based on the information provided on the official City Application. A resume may be attached to your application but will not substitute for the completion of your application. The selection process for this position may consist of one or more of the following: screening of qualifications, and oral interview. In addition, the selection process may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. The Human Resources Department may waive any part of the examination depending upon the number of applicants.
Prior to employment, applicants must successfully pass a background investigation, an interview with the Police Chief or his designee, and a medical exam. Failure to receive a recommendation for hire at any phase of these procedures will result in disqualification.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.