JOB TITLE: Assistant Administrative Services Director (Finance)
AGENCY: City of Menlo Park
LOCATION: Menlo Park, CA
FILING DEADLINE: November 13, 2023
SALARY RANGE: $130,376 – $187,407 DOE Annually
THE POSITION
Under administrative direction, plans, organizes, manages, directs and oversees the staff, functions and activities of the Administrative Services Department, including finance, human resources, and information technology; exercises independent judgment and discretion in formulating, managing and controlling administrative and fiscal policies; areas of responsibility include general accounting, financial reporting, budget development and business licensing; administers short and long-range fiscal services planning activities; manages the effective use of assigned resources to improve organizational productivity and customer service; provides complex and responsible support to the Administrative Services Director in areas of expertise; and performs related work as required. The Assistant Director leads a Finance staff of 12.75, including a Finance and Budget Manager, Senior Accountant, six Accountants / Accounting Assistants, two Management Analysts, and a Senior Project Manager.
- Plans, manages, and oversees the daily functions, operations, and activities of the Finance Division; areas of responsibility include general accounting, budget, payroll, treasury, business license, tax and revenue collection, and financial reporting.
- Directs and participates in the development of the City-wide operating and capital budget; works with departments to provide data and support for their budget development; monitors departmental budget performance and makes recommendations for adjustments as needed; and conducts ongoing analysis of the City’s financial condition, reporting to, and advising, executive management on fiscal matters.
- Directs the preparation of, and participates in developing fiscal reports, including monthly, quarterly and annual reports as well as the City’s Annual Comprehensive Financial Report (ACFR), ensuring adherence to mandated rules, regulations and professional standards.
- Prepare and update the five-year financial forecast and other long-term projections and plans.
- Oversees the treasury function, including managing the City’s investment portfolio, ensuring availability of City funds, and preparing investment reports with consultant assistance.
- Oversees the City’s debt issuance and management policy.
- Oversees the development of consultant requests for proposals and qualifications for professional services; evaluates proposals and recommends project award; develops, negotiates, and reviews contract terms and amendments; ensures contractor compliance with City and department standards and specifications and time and budget estimates; analyzes and resolves complex problems that may arise.
- Provides highly complex staff assistance to the Administrative Services Director; conducts a variety of organizational and operational studies, special projects, and investigations; prepares and presents staff reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in the financial field; monitors changes in regulations that may affect business systems operations; implements policy and procedural changes after approval.
- A compassionate leader and effective change agent, who can assist, support, and mentor employees and provide growth and development opportunities.
- Enjoys creativity and innovation in streamlining procedures and processes to eliminate unnecessary bureaucracy and other roadblocks to success.
Upcoming Projects
The selected candidate will get to work on the following projects in the coming months:
- Implementing and expanding software modules, including OpenGov and GovInvest among others, to assist with various finance-related needs, such as transparency and GASB standards compliance.
- Following the loss of the City’s Utility Users Tax, the City is considering placing a revenue-generating measure on the November 2024 ballot. This position will help prepare and develop options and financial forecasts to the City Manager and City Council.
- Train and mentor staff members in Finance to form a cohesive team equipped to succeed.
- Review current processes and identify improvements to streamline and improve understanding across the organization.
- The City budgets on a fiscal basis (June to July) and commences its Fiscal Year (FY) 2023-24 mid-year budget adjustment in February 2024 and FY 2024-25 budget in March 2024.
- Storm Water Capital Improvement Plan Financing
THE IDEAL CANDIDATE
The Assistant Administrative Services Director oversees the Finance Division, including City-wide and department fiscal and budget operations. This position provides support to the City’s Administrative Services Director in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires an extensive professional background in financial management as well as skill in coordinating work with other City divisions, departments, and outside agencies. The incumbent should possess knowledge in public policy, municipal functions, and activities, including the role of an elected City Council and the Finance and Audit Commission, and the ability to develop, oversee, and implement projects and programs in a variety of areas. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines.
THE COMMUNITY
Menlo Park is a city of beautiful, tree-lined neighborhoods and active commercial districts. Located conveniently between the major metropolitan areas of San Francisco and San Jose, Menlo Park is home to just under 34,000 residents in its 19 square miles. The stunning natural surroundings of the city afford views of the San Francisco Bay to the east and the Pacific Coastal Range to the west. Menlo Park’s climate is moderate to warm, with an average of 265 sunny days a year.
For more details about this opportunity, please visit the job brochure at: https://koffassociates.com/wp-content/uploads/2023/09/Rev2-Menlo-Park-AASD-Final.pdf.
To be considered, please submit a resume, cover letter, and five work-related references (who will not be contacted until the later stages of the recruitment) to: https://koffassociates.com/asst-dir-admin-svcs-finance/. Resumes should reflect years and months of positions held, as well as size of past organization(s).
For more information, contact:
Amanda Kreller
(707) 687-2194
Website: https://koffassociates.com/