Auditor-Controller Division Manager

This recruitment is being established to fill a position in the division of Financial Reporting and Internal Audit.

Under general direction, plan, organize, coordinate, implement and oversee assigned functional areas, projects and initiatives within the Auditor Controller Department. This  may include  general ledger accounting, payroll, accounts payable, budget control, property tax, internal audit, and cost functions; oversee preparation of the County's Annual Financial Report; direct, coordinate and monitor the work of assigned staff, consultants and vendors; perform highly complex and sensitive accounting work including the design, implementation and control of financial automated systems as applicable to the Department; act on behalf of the Auditor Controller or Assistant Auditor Controller as requested; and perform related work as required.

Duties may include, but are not limited to, the following:

• Plan, organize, direct and manage a wide variety of accounting and auditing functions of the Department.   
• Plan, organize and assign work; provide supervision, training and work evaluation for assigned staff.   
• Perform highly technical and complex accounting and provide consultation and assistance to County departments with complex fiscal and financial recordkeeping and reporting activities.  
• Participate in the development of the Department’s budget; forecast funding, staffing, equipment, materials and supplies; review and approve department expenditures; implement adjustments to the budget.
• Assist in the establishment, implementation and modification of standards, policies and procedures within the areas of responsibility of the Department.  
• Analyze fiscal systems and procedures of County Departments and Special Districts for adequacy and efficiency; develop and implement necessary improvements; design and make recommendations for new or revised accounting systems and practices.
• Oversee property tax calculations and reports; respond to outside entities on inquiries about property tax bills or apportionment calculations.
• Oversee internal processing of biweekly payroll for the County and Special Districts; ensure payroll tax calculations are accurate and processed timely.
• Work closely with Human Resources and Information Systems for accuracy and compliance with pertinent laws and internal agreements.
• Oversee accounts payable functions for the County and Special Districts, ensuring accurate accounting, and acceptable documentation and approvals exist for the payment of invoices and contracts.
• Oversee internal audit function of the County; plan and develop annual internal audit plan; review and present internal audit findings to County Departments or Special Districts; if necessary, report internal audit findings to the Board of Supervisors.
• Oversee the preparation, review and audit of the County’s Cost Plan ensuring compliance with Federal, State and Local Government accounting standards.    
• Oversee the preparation, review and audit of the Annual Financial Report, and other financial disclosure documents, ensuring compliance with Generally Accepted Governmental Accounting Standards.  
• Act as a liaison between the Department and County Information Systems to coordinate system and procedural changes, conversions and implementations; review, or supervise the review of, computer output to ensure accuracy and compliance with accounting and auditing requirements.  
• Interpret and apply pertinent laws, regulations, ordinances and policies, ensuring compliance with requirements. Consult with State, other Agency Officials and private business firms regarding accounting policies, methods and procedures.  
• Responsible to comply with a variety of court orders, rulings, and subpoenas for payroll, accounting data, and financial information.

Minimum Qualifications:

Experience:
Four (4) years of progressively responsible professional experience in accounting, auditing or related financial work.

Education:
Graduation from an accredited university or college with a four-year degree in Business Administration, Accounting, Public Administration, Finance, or other related field


Essential Functions: 

• Operate a personal computer and other office equipment.  
• Administer complex financial computer systems, budgets and programs.  
• Communicate effectively with others in person and over the telephone.  
• Analyze data, interpret policies, procedures and regulations, and develop appropriate conclusions.  
• Conduct research and prepare appropriate correspondence.  
• Meet deadlines under stressful conditions; complete multiple projects with conflicting deadlines. 
• Prepare and present information to the Board of Supervisors; develop and deliver training presentations to County departments and Special Districts.  
• Maintain confidential information in accordance with legal standards and/or County regulations.  
• Establish, implement, and achieve goals and objectives; train, evaluate and develop staff.                                                                                                              
• Represent the County and the Department with community partners and outside groups.   
• Resolve conflicts and respond appropriately to complaints.   
• Frequent use of hand-eye coordination, depth perception, peripheral vision and color perception.   
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects; occasionally lift and carry up to 40 pounds. 
• Sit or stand for long periods of time. 
• Frequent repetitive hand and arm motion; frequent holding and grasping, normal dexterity. 
• Regular attendance is an essential function. 

Knowledge of: 

• Accounting principles and procedures and their application to accounting transactions in government. 
• Financial analysis and research procedures. 
• Auditing theory, principles and practices.  
• Laws, ordinances, and regulations governing the financial operations of the County.  
• Data processing applications for financial, fiscal and payroll recordkeeping systems.  
• Organization and functions of the various County departments and political subdivisions.  
• Principles of staff management, supervision and training.  
• Federal/State regulations for payroll processing and reporting.  
• Record keeping practices and principles.  
• California County Property Tax accounting and reporting.

Ability to:

• Plan, organize, direct, manage, and coordinate the operations and functions of an assigned division.   
• Provide supervision, training, development, and evaluate the work of assigned personnel.   
• Analyze, develop, and revise complex financial and fiscal recordkeeping procedures and systems.   
• Oversee the development, preparation, and distribution of a variety of financial reports and statements.   
• Organize and present ideas through oral communication and in writing.   
• Represent the Department with the public, County departments, and other government organizations.   
• Establish and maintain cooperative relationships.