Business Manager

The City of San Mateo's Community Development Department is seeking a Business Manager

Why Join Our Department?
The Community Development Department oversees Building, Code Enforcement, Housing, and Planning activities in the City of San Mateo. Our core function is to ensure a quality-built environment, healthy neighborhoods, and a strong economic base. The Business Manager will report to the Director and lead the Department’s Central Administrative Division, which consists of seven staff (two analysts, one technician and four administrative assistants), and is responsible for department budgeting, accounting and contract needs, fee maintenance, technology management, and central administration support and training.

Collaboration, innovation, thoughtfulness, leadership, continuous learning, and adaptability are attributes and competencies that we are seeking in candidates for Business Manager.

This is an excellent opportunity for people who are forward-thinking and solutions-oriented, have a strong professional work ethic, place a high value on accountability, and are eager to take on new challenges in their career.  Our organization has a culture of innovation, collaboration, and strong customer service, with talented professionals providing high-quality service to the San Mateo community in a dynamic, fast paced, and goal-oriented work environment.

Look to some of the reasons why the City of San Mateo is a great place to work: https://www.youtube.com/watch?v=_GTIzeSpc_g

What You’ll Do
The Business Manager plans, organizes, directs, and coordinates the activities of the Central Administrative Division, including finance and budget administration, inter-divisional projects and operations; coordinates department administrative and project activities with other departments; supports the Department’s enterprise software and technology (i.e. Energov, Workday) and provides highly complex staff assistance to the Director and Deputy Director. The Central Administrative Division is a newly created division within Community Development and the Business Manager will have the opportunity to shape the roles, responsibilities and operations undertaken by this division.

Some of the duties of this position are as follows:

• Develop and implement the divisional goals, objectives, policies and procedures for the Central Administrative Division.
• Plan, organize and direct Central Administrative Division activities including finance and budget administration, inter-divisional projects and operations, and grant administration.
• Direct, oversee and participate in the development of the Central Administrative Division work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Develop, prepare, administer and update the department budget, various operational department related budgets and the department’s fee schedule; provide technical assistance to departmental managers and the Director in preparation of budget requests; compile and finalize budget document information such as budget narratives, key initiatives and key accomplishments.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
• Identify, recommend and develop department policy changes; review and analyze operating procedures to determine if opportunities exist to streamline processes or better serve our customers and make recommendations as necessary.
• Develop and maintain a standardized public records filing and retention system for the department; perform periodic review, evaluation, and modification of internal control procedures.
• Manage cross divisional programs, projects and initiatives; plan, organize, and administer critical, time sensitive projects and priority initiatives of the department; assist the Director in planning, organizing, directing, and coordinating the various divisions of the department.
• Administer the Department’s annual budget, which includes revenue forecasting; implementing financial internal controls within the department, monitoring and approving expenditures preparing fund balance projections for various funding sources; and preparing and submitting reimbursement requests.
• Coordinate, review and make recommendations to division managers and the Director regarding department personnel matters, including recruitment, hiring, discipline, investigations, and personnel actions.
• Support the department’s customer service and public outreach, including maintenance of the department’s webpage, mailed, and published legal notices, email and social media outreach and other forms of communication to promote the department’s services, programs and initiatives, and new development activity.
• Interpret Federal, State and City regulations; coordinate their application to City operations; monitor and analyze legislative and other intergovernmental activities including grant opportunities.
• Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86

Who You Are
We are seeking candidates that show collaboration, innovation, accountability, creativity, prudent decision-making, and adaptability. Some of the knowledge and abilities for this position are:

• Knowledge of principles and practices of budget, fiscal and grant administration relevant to municipal government.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Knowledge of principles and practices of program management, including accepted procedures for monitoring expenditures, project status and contractor performance.
• Ability to effectively oversee and coordinate a variety of programs and projects.
• Ability to acquire a thorough knowledge of the Department’s programs, policies, and procedures, and of applicable City policies and procedures.
• Capable of establishing and maintain cooperative working relationships with those contacted in the course of work.

What You Bring
Any combination equivalent to experience and education that would provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:
 

• Six years of progressively responsible experience in the management of administrative and fiscal programs in a local government agency, including at least two years of direct supervisory experience.
• Equivalent to possession of a Bachelor’s degree from an accredited college or university with major course work in Public Administration, Business Administration or a closely related field. A Master’s Degree is desirable.
• Possession of, or ability to obtain, a valid California driver's license.

Bonus Points (highly desirable):

• Master’s Degree
• Experience developing and administering annual budgets
• Experience with technology, including website administrative and supporting enterprise software
• Knowledge of the principles, practices, and operations of a community development department
• ADA Special Requirement:  Essential duties require the following physical abilities and work environment:  Ability to work in a standard office environment; ability to travel to different sites and locations.

Salary:  $11,099 - $13,235/month, plus a comprehensive benefits package

To apply, review the complete job announcement, benefits information, etc., please go to https://www.calopps.org/san-mateo/job-20392627

Application Deadline - This recruitment will close by 5 p.m. on July 21, 2023, or upon receipt of the first 50 applications, supplemental questionnaires, and résumés/cover letters (recommended) whichever occurs first.

What We Offer

• Salary:  $11,099 - $13,235/month
• Comprehensive benefits package including generous paid leave and health benefits
• CalPERS retirement (2% @ 55 for classic members; 2% @ 62 for new members).  Classic employees contribute 8.30% to CalPERS and New members contribute 6.75% to CalPERS
• Participation in the Social Security Program
• City contribution of 1.5% of base salary to a 457 Deferred Compensation Plan, and a 1.0% match to the Employee’s voluntary contribution.
• The City contributes 0.25% of base salary to a Retiree Health Savings Account
• Free Fitness classes through City of San Mateo Parks and Recreation
• Credit Union Membership
• Bilingual Differential $195 monthly (if applicable)
• Employees receive a housing allowance of $200 per month.
• For more information please refer to the Management Association Benefits Summary effective January 2022.
• This classification is represented by the San Mateo Management Association