Job Category
Work Schedule
Full-time
Employer
Management Partners
Job Open until Filled
Job Closing Date
Email
Phone
4084375400
City of Oakland
The City of Oakland sits on the east side of the San Francisco Bay and has unparalleled vistas of the Bay and the Pacific Ocean with traditional, well-kept neighborhoods, a progressive downtown, and superior cultural and recreational amenities. Oakland is the eighth largest city in California, with an estimated population of 428,827. It is a mature city that has been able to preserve its abundant natural beauty and resources and enjoys a wealth of resources and opportunities.
The City of Oakland has a Mayor-Council form of government. The Mayor is elected at-large for a four-year term and the City Council is comprised of eight members; one is elected at large while the other seven represent specific districts. By appointment of the Mayor and confirmation by the Council, the City Administrative Officer (CAO) oversees the day-to-day operations of all departments to ensure the goals and policy directives of the Mayor and City Council are implemented.
Finance Department and Payroll Administration
Under the leadership of the Director of Finance, the Finance Department includes the bureaus of Administration, Budget, Controller, Revenue Management, and Treasury, all of which provide internal services for City operations that support direct services to the entire Oakland Community. The Finance Department’s primary obligations are to safeguard the City’s assets; provide comprehensive financial services for the City; provide timely and accurate financial reports; maintain the integrity of information in the City's financial systems and monitor internal controls; process payments; process payroll; collect, record and report City revenues; procure materials, supplies, and services for City departments; manage the City's investments; issue and restructure the City's and Successor Redevelopment Agency’s bond issues and debt; and preserve strong credit ratings and investor relations.
The Payroll Division and The Opportunity
Reporting directly to the Director of Finance, the Payroll Manager leads the Payroll Division with a team of approximately 13 full-time employees (FTEs), including two supervisors (one of whom is new). Staff in the division prepare, document, and disburse payroll checks, taxes, and payroll deductions; monitor and ensure compliance with regulations governing payroll activities; coordinate the development and maintenance of the payroll systems; and maintain accurate reporting of federal, state, and related payroll taxes and payments. Individual City departments are responsible for time entry and approval.
The Manager serves the division by providing direction and leadership. S/he is expected to set short- and long-term goals for strengthening interactions with operating departments and improving the overall process of administering payroll. On an ongoing basis, the Manager is responsible for evaluating and modifying those goals, policies, and programs.
To provide high quality services, the Manager will establish a new organizational structure and culture, integrating a new supervisory position, and clarifying all employees’ roles. The Finance Director values a culture of problem solving and seeks a manager capable of cultivating this value with the payroll team. The manager is expected to cultivate a positive work environment through collaboration with staff, administration, departments, and important stakeholders.
Ideal Candidate
Strong manager and public sector professional with solid payroll administration experience ready to lead a key function for the City.
An analytical, yet strategic thinker who is a solutions-orientated leader willing to find new approaches to old problems.
A team builder who models a high level of integrity and honesty and who will build a team within a new organization structure through coaching and mentoring of current and new staff.
An effective communicator and listener who excels in developing interpersonal relationships and uses those skills to exhibit the highest professional standards as an internal service provider to the City.
Education and Experience
The following qualifications are guidelines. The hiring manager has broad discretion in filling positions in this classification.
Education
A Bachelor’s degree from an accredited college or university in accounting, finance, public administration, business administration, or a closely related field.
Experience
Five years of progressively responsible management experience in payroll administration, including two years of supervisory experience within payroll operations.
Salary and Compensation
The City of Oakland offers a highly competitive compensation and benefits program. The salary range for the Payroll Manager position is $150,745 to $185,093, depending on experience.
NOTICE: The City of Oakland has adopted a COVID-19 Employee Mandatory Vaccination Policy. Under the policy, all employees must, as a condition of employment be fully vaccinated and verify that vaccination status to the City, unless the employee has applied for an exemption and is awaiting the City’s response or has been granted an exemption, or unless stricter State or Federal legal requirements apply. If offered employment, you will receive instructions regarding how to provide verification of vaccination or how to apply for an exemption which will be required prior to your start date. You may read the entire policy here.
The City of Oakland is an EEO/ADA Employer
The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.
The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation.
We Welcome Your Interest
Please submit a resume and cover letter explaining your interest in the position and working for the City of Oakland by Wednesday, May 11, 2022.
APPLY HERE
Please contact Nancy Hetrick with Management Partners at 408-437-5400 or [email protected] with any questions.
The City of Oakland sits on the east side of the San Francisco Bay and has unparalleled vistas of the Bay and the Pacific Ocean with traditional, well-kept neighborhoods, a progressive downtown, and superior cultural and recreational amenities. Oakland is the eighth largest city in California, with an estimated population of 428,827. It is a mature city that has been able to preserve its abundant natural beauty and resources and enjoys a wealth of resources and opportunities.
The City of Oakland has a Mayor-Council form of government. The Mayor is elected at-large for a four-year term and the City Council is comprised of eight members; one is elected at large while the other seven represent specific districts. By appointment of the Mayor and confirmation by the Council, the City Administrative Officer (CAO) oversees the day-to-day operations of all departments to ensure the goals and policy directives of the Mayor and City Council are implemented.
Finance Department and Payroll Administration
Under the leadership of the Director of Finance, the Finance Department includes the bureaus of Administration, Budget, Controller, Revenue Management, and Treasury, all of which provide internal services for City operations that support direct services to the entire Oakland Community. The Finance Department’s primary obligations are to safeguard the City’s assets; provide comprehensive financial services for the City; provide timely and accurate financial reports; maintain the integrity of information in the City's financial systems and monitor internal controls; process payments; process payroll; collect, record and report City revenues; procure materials, supplies, and services for City departments; manage the City's investments; issue and restructure the City's and Successor Redevelopment Agency’s bond issues and debt; and preserve strong credit ratings and investor relations.
The Payroll Division and The Opportunity
Reporting directly to the Director of Finance, the Payroll Manager leads the Payroll Division with a team of approximately 13 full-time employees (FTEs), including two supervisors (one of whom is new). Staff in the division prepare, document, and disburse payroll checks, taxes, and payroll deductions; monitor and ensure compliance with regulations governing payroll activities; coordinate the development and maintenance of the payroll systems; and maintain accurate reporting of federal, state, and related payroll taxes and payments. Individual City departments are responsible for time entry and approval.
The Manager serves the division by providing direction and leadership. S/he is expected to set short- and long-term goals for strengthening interactions with operating departments and improving the overall process of administering payroll. On an ongoing basis, the Manager is responsible for evaluating and modifying those goals, policies, and programs.
To provide high quality services, the Manager will establish a new organizational structure and culture, integrating a new supervisory position, and clarifying all employees’ roles. The Finance Director values a culture of problem solving and seeks a manager capable of cultivating this value with the payroll team. The manager is expected to cultivate a positive work environment through collaboration with staff, administration, departments, and important stakeholders.
Ideal Candidate
Strong manager and public sector professional with solid payroll administration experience ready to lead a key function for the City.
An analytical, yet strategic thinker who is a solutions-orientated leader willing to find new approaches to old problems.
A team builder who models a high level of integrity and honesty and who will build a team within a new organization structure through coaching and mentoring of current and new staff.
An effective communicator and listener who excels in developing interpersonal relationships and uses those skills to exhibit the highest professional standards as an internal service provider to the City.
Education and Experience
The following qualifications are guidelines. The hiring manager has broad discretion in filling positions in this classification.
Education
A Bachelor’s degree from an accredited college or university in accounting, finance, public administration, business administration, or a closely related field.
Experience
Five years of progressively responsible management experience in payroll administration, including two years of supervisory experience within payroll operations.
Salary and Compensation
The City of Oakland offers a highly competitive compensation and benefits program. The salary range for the Payroll Manager position is $150,745 to $185,093, depending on experience.
- CalPERS retirement Classic (2.5% @ 55 with 8% pre-tax employee contribution) or for new CalPERS members, 2% @ 62 with a current 7.25% pre-tax employee contribution.
- Health coverage for employees and eligible dependents covered at Kaiser rate. Additional plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans.
- Delta Dental full premium paid for employees and eligible dependents.
- VSP Vision Care full premium paid for employees and eligible dependents.
- Two weeks minimum vacation per year with ability to accrue additional days with years of service.
- Auto allowance of $350 per month.
- Fourteen paid holidays per year.
- Up to ten days per year of management leave.
- Up to twelve days per year accrued sick leave.
- Income Protection, Short-and Long-term Disability, AD&D, and optional life insurance equivalent to 100% of annual earning to maximum of $200,000.
- Deferred compensation options of 4579b) pre-tax plan and an after-tax ROTH 401(k) plan.
NOTICE: The City of Oakland has adopted a COVID-19 Employee Mandatory Vaccination Policy. Under the policy, all employees must, as a condition of employment be fully vaccinated and verify that vaccination status to the City, unless the employee has applied for an exemption and is awaiting the City’s response or has been granted an exemption, or unless stricter State or Federal legal requirements apply. If offered employment, you will receive instructions regarding how to provide verification of vaccination or how to apply for an exemption which will be required prior to your start date. You may read the entire policy here.
The City of Oakland is an EEO/ADA Employer
The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.
The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation.
We Welcome Your Interest
Please submit a resume and cover letter explaining your interest in the position and working for the City of Oakland by Wednesday, May 11, 2022.
APPLY HERE
Please contact Nancy Hetrick with Management Partners at 408-437-5400 or [email protected] with any questions.