DEPUTY CITY CLERK

***FILING DEADLINE EXTENDED TO 5:00PM FRIDAY, SEPTEMBER 23, 2022***
Please Note: The start date of this position is flexible, to allow for those applying to complete any election duty activities.

The Deputy City Clerk is in the classified service and performs diverse and complex administrative and supervisory work in the City Clerk’s office, as well as performing the duties of the City Clerk as assigned.  This position assigned to this classification reports to the City Clerk or designee. Responsibilities include supervision of the professional, technical, administrative support Staff.

The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here.
 

• Supervises timely and accurate preparation, posting, dissemination, and recording of agendas, minutes, ordinances, resolutions, recognitions, and other documents for City Council meetings and other meetings as needed, as well as prepares recommendations and reports for submission to City Council.
• Provides legislation compliance and oversight of City Clerk’s filing and record management system, including vehicles, deeds, franchises, contracts, City Charter, Municipal Code, resolutions, ordinances, etc. and ensures the integrity of the City’s records.
• Assists the City Clerk in conducting municipal and special elections.
• Works closely with City Manager’s Office and the City Attorney’s Office on a variety of complex legal issues associated with elections, public records requests, and policies and procedures.
• Develops and effectuates innovative ideas and proactive methods to increase outreach regarding City Clerk projects, with examples including increasing voter participation and youth involvement in government. 
• Designs and executes marketing and outreach materials, including messaging/graphics related to events, trainings, annual recruitments for commissioners, and other projects for electronic (City Website, social media) and physical distribution.
• Provides oversight to all City Council appointed commissions, boards, committees, and subcommittees.
• Develops training and work procedure guidelines, prioritizes and delegates essential tasks; and implements new procedures and/or modifications to existing software programs.
• Prepares and recommends changes to the division budget and provides oversight for office finances.
• Supervises, trains, and evaluates clerical personnel, under the direction of the City Clerk.
• Assists the public and City departments by providing a wide variety of information regarding City records, ordinances, resolutions, contracts, permits and the Municipal Code.
• Provides oversight of files, codes and forms for reports required under the Fair Political Practices Act, including elected officials and designated employees.
• May act on behalf of the City Clerk in their absence.

Minimum Requirements:
Any combination equivalent to training and experience that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: A Bachelor’s degree from an accredited college or university in public or business administration or related filed, and a minimum of five years of increasingly responsible administrative experience in a Municipal Clerk’s Office, including records management, municipal elections, and / or administration of government bodies.

License and Certificates:  Possession of a valid California Class C driver’s license, if assigned to drive.  Possession of Notary Public and Certified Municipal Clerk (CMC) designation is desirable.

Work- Schedule: 9/80 with HYBRID option.


To submit an application and view additional details please go to:CITY OF CULVER CITY- DEPUTY CITY CLERK JOB ANNOUNCEMENT.