Deputy Clerk to the Board I/II or III
County Administrator’s Office
County of Marin
San Rafael, California
$58,909.50 - $92,761.50 Annually
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The County Administrator's Office is responsible for preparing the county budget, providing the Board of Supervisors with the information they need for making decisions, representing the County in intergovernmental relationships and policy considerations, and coordinating the work of all County departments. Our staff also helps coordinate public communications, planning for County facilities, risk management, and leads racial equity and other strategic initiatives.
The Clerk of the Board Division is responsible for many functions and comprises three core functions: Board of Supervisors meetings and records management, Property Assessment Tax appeals, and Board and Commission recruitments.
There is one (1) full-time vacancy for a Deputy Clerk to the Board in the Clerk of the Board Division within the County Administrator’s Office, which will be filled at either the I/II or III level. You must submit a separate application for each recruitment (I/II or III).
As part of a collaborative Clerk of the Board team, this position carries out a variety of complex administrative support tasks. The chosen candidate will be one of five Deputy Clerks under the general supervision of the Assistant Clerk of the Board. Members of this team are cross-trained in several areas and use computer software to successfully support the management of meetings, track information pertinent to the different work assignments, and provide access to public information.
This position performs Clerk of the Board support functions, including setting agendas, taking minutes at various official meetings, taking appropriate follow-up actions on Board actions to ensure materials are processed and distributed in accordance with legal requirements and County procedures, and providing reception support. Additionally, the position will be expected to share work in the Assessment Appeals program, including as a Clerk for property assessment appeal hearings. The position will also share work with the Boards and Commissions recruitment program. The Deputy Clerk to the Board III position is the advanced level in the series and is tasked with supporting the training of Deputy Clerk I/II or newly hired team members.
Our Highly Qualified Candidate possesses a strong desire to learn and grow in the role. While experience in municipal or county government, especially within a Clerk's Department, would be a plus, it is not a strict requirement.
Furthermore, our ideal candidate should be open to learning and adapting to new technologies, as the position may involve the implementation of advanced computer systems to facilitate the job.
This role demands strong attention to detail, particularly as it pertains to accurately processing and maintaining official records. While knowledge of legal requirements related to managing Board records is not a prerequisite, we expect the successful candidate to be resourceful in seeking guidance and utilizing available resources for their work assignments. The ability to conduct research and respond to inquiries from the public or other departments will be gradually developed and supported as part of the role's growth and development.
Minimum Qualifications:
Deputy Clerk to the Board I: Any combination of education, training and experience that would provide the required knowledge and abilities. A typical way to qualify is one year of clerical or administrative experience preferably with a public agency.
Deputy Clerk to the Board II: Any combination of education, training and experience that would provide the required knowledge and abilities. A typical way to qualify is one year of experience equivalent to a Deputy Clerk to the Board I; OR two years of clerical or administrative experience, including at least one year of experience supporting a board or commission, City Council, Board of Supervisors or Board of Directors.
Deputy Clerk to the Board III: Any combination of education, training and experience that would provide the required knowledge and abilities. A typical way to qualify is one year of experience equivalent to a Deputy Clerk to the Board II, OR three years of substantial and increasingly responsible administrative support experience, including at least two years of experience providing journey level administrative support to executive management, a board, commission or a legislative body. Experience in the public sector or dealing with governmental, community and business representatives is highly desirable.
Certificate and Licenses:
- Commission as a Notary Public in the State of California is highly desirable.
- County Clerk of the Board Certification or California Municipal Clerk Certification is highly desirable.
Hybrid Work Option: The County Administrator's Office considers hybrid (telework/onsite) work schedules with approval from a supervisor and after a probationary period for new employees.
Filing Deadline: Open until filled.
To apply for the I/II opening, please visit: https://www.governmentjobs.com/careers/marincounty/jobs/4203890/deputy-clerk-to-the-board-i-ii. For the III opening, please visit: https://www.governmentjobs.com/careers/marincounty/jobs/4203233/deputy-clerk-to-the-board-iii. Or visit www.marincounty.org/jobs. For any questions, please contact the Marin County HR Dept at [email protected] or call (415) 473-6104. EEO/TTY