The City of Santa Clara is seeking collaborative, innovative, enthusiastic individuals with great interpersonal skills to deliver high quality services that meet the community’s needs. The City is looking for experienced professionals, to take on a variety of roles throughout the City.
POSITIONS
The City of Santa Clara is recruiting for several vacant positions Citywide.
City Manager’s Office – 1 position
The City Manager's Office is responsible for providing strategic direction and support to all City departments for day-today operations and planning, as well as support to the City Council with its policy making. In this capacity, the City Manager's Office resolves complex administrative matters, performs City-wide policy analysis, directs city-wide emergency preparedness efforts; drives strategic planning and organizational development; oversees employee relations; directs the preparation of the budget in conformance with the Council's approved priorities and Budget Principles; and advises the Council of the City’s financial outlook. In addition, the City Manager's Office has direct responsibility for economic development, community outreach and engagement, property and contract management, special projects, and legislative research and advocacy.
The Management Analyst in the City Manager’s Office will be responsible for supporting executive staff and working on projects and assignments related to City programs and the department’s budget and financials.
Responsibilities may include:
- Assist in the preparation, submittal, and administration of the City Manager’s Office departmental budget.
- Administer and/or support key programs and legislative updates that may include the City’s Legislative Advocacy, Minimum Wage, and Smoke-free Programs.
- Serve as a liaison to various committees and external organizations, associations, and community groups such as the Triton Museum of Art.
- Administer grants through the City’s Community Grant and manage grant agreements with community organizations.
- Assist with Public Records Act requests.
- Review, analyze, and implement policies and agreements.
- Conduct research, compile qualitative and quantitative data, and provide recommendations to senior management.
- Prepare agenda reports, correspondence, agreements, and other documents.
- Assist in coordinating the annual Priority Study Session.
- Lead and/or assist citywide projects as assigned.
- Supervise administrative staff as assigned.
The ideal candidate will have the following:
- Strong analytical and research skills,
- Ability to build and maintain effective working relationships with internal and external stakeholders,
- Ability to manage multiple projects and assignments with changing priorities,
- Track record of taking initiative and delivering results,
- Experience with public policy, public finances, and/or agreements,
- Understanding of how different parts of an organization are interdependent of each other,
- Excellent interpersonal and communication skills, and
- Strong attention to detail.
To learn more about the City Manager’s Office, visit our website here.
Finance Department – 2 positions
Budget Position:
The Budget Division produces the City’s biennial operating and capital budgets, develops long-term financial projections, analyzes and reports on the budget performance during the year, and works collaboratively with departments on any necessary budget analyses and amendments.
The ideal candidate will have the following:
- High level of technical expertise,
- Experience with complex financial analysis and budgeting,
- Excellent analytical and problem-solving skills,
- Excellent interpersonal and communication skills,
- Experience acting as a lead to staff,
- Strong attention to detail, and
- Ability to meet deadlines is a must.
Purchasing Position:
The Purchasing Division resides in the City's Finance Department and maintains a "centralized purchasing system" that is responsible for all purchasing and contracting activity for supplies, materials, and equipment as well as general and professional services. Purchasing operates with 12 full-time staff: Purchasing Division Manager (1), Contracts Manager (4), Management Analyst (1), Chief Storekeeper (1), Buyer (1), Purchasing Clerk (1), and Materials Handler (3).
The ideal candidate will have the following:
- Considerable knowledge of principles and procedures related to purchasing;
- Considerable knowledge of contract documents, solicitation methods (RFQs, RFBs, and RFPs) and contract administration related to procurement;
- Good knowledge of laws, policies and procedures governing public procurement;
- Good knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis;
- Experience with preparing technical and complex specifications, investigating sources of supply, analyzing market conditions;
- Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures;
- Ability to use judgment and initiative in making recommendations and resolving problems that are complex and sensitive in nature;
- Excellent communication skills to engage in procurement planning with client departments; and
- Ability to effectively communicate purchasing policies and procedures to all City staff and interpret the City’s purchasing policies and procedures as necessary.
To learn more about the Finance Department, visit our website here.
Human Resources Department – 2 positions
Labor/Employee Relations Position:
This position requires strong research skills, analytical thinking, the ability to interpret data and make recommendations, and ability to formulate administrative policies and procedures.
Responsibilities may include:
- Participate in labor negotiations and meet and confer issues, including but not limited to attending labor negotiation sessions, drafting proposals/correspondence, and conducting cost analysis of proposals.
- Research and interpret MOU language, Personnel Rules and Regulations and labor law for departments, employees, employee organizations, job applicants and the general public.
- Conduct classification and compensation analysis and studies.
- Consult and advise supervisors on employee performance and conduct issues.
- Conduct investigations, including writing investigative reports, and assisting departments with the disciplinary process when needed.
- Collaborate with a variety of departments to run the full recruitment/selection process for classified and unclassified recruitments.
- Policy and procedure development.
Benefits/HRIS/Leaves Position:
This position requires strong analytical, organizational and communication skills, the ability to provide excellent customer service, and build effective working relationships win internal and external stakeholders. Attention to detail is critical.
Responsibilities may include:
- Provide technical support in the maintenance, implementation and use of the City’s Human Resources Information System (HRIS) and performance evaluation process.
- Prepare a variety of administrative and technical reports, including, but not limited to, Affordable Care Act reporting, Out-of-Class reporting, and EEOC reporting.
- Create and update PeopleSoft queries; audit various reports.
- Administer the City’s benefits programs, which include, medical, dental, vision plans; life insurance plans; and deferred compensation program; including the annual benefits open enrollment.
- Administer the City’s health and wellness program.
- Administer and process the City’s leaves administration program, including but not limited to: leaves of absence applications; determining eligibility for various leave programs including Family and Medical Leave (FMLA), California Family Rights Act (CFRA) and Pregnancy Disability Leave (PDL); counsel employees and supervisors concerning a leave and leave benefits; ensure compliance with medical certification requirements; and processing leave extensions and employees returning to work from leave.
- Partner with Payroll, brokers and vendors for reporting and troubleshooting.
- Work on special projects and policy updates.
- Conduct classification and compensation analysis and studies.
- Respond to human resources inquiries from employees and the public.
- Serve as a liaison and advisor on employee relations matters.
- Conduct research, analysis, and interpret data and make recommendations.
- Collaborate with a variety of departments to run the full recruitment/selection process for classified and unclassified recruitments.
- Update Human Resources internal and external websites using City’s content management system (CMS).
To learn more about the Human Resources Department, visit our website here.
Silicon Valley Power (Electric Department) – 1 position
The Electric Department is seeking a Management Analyst for its Compliance Division. This position will support the administrative activities of the Compliance Management Team (RFP management, budget preparation, contracts processing, policy and procedure development and maintenance), lead administrative projects, and help drive SVP’s NERC, Environmental, and Safety Compliance programs.
Ideally, candidates will have prior experience working in cross-functional utility teams, utility operations or utility compliance, and will have a demonstrated aptitude for grasping, conveying, and applying technical information related to electric systems as well as interpreting regulations. Experience managing MS SharePoint is highly desirable.
Responsibilities may include:
- Maintains awareness of changes to regulations by reviewing regulatory updates, attending compliance conferences (local and regional), meetings, and calls, and reports back potential impacts to the organization.
- Benchmarks compliance program against other utility best practices and recommends/implements improvements.
- Develops and manages internal controls.
- Ensures program documents, training materials and platforms, and internal SharePoint sites are maintained and organized.
- Provides oversight, analysis and guidance to employees and/or business units.
- Works with SVP divisions to address compliance with regulations, as operational issues or system projects arise.
- Works with Manager(s) to develop compliance program structure and build SharePoint sites for specific areas of compliance.
- Maintains awareness of risks of non-compliance and ensures they are addressed.
- Manages compliance program contracts with CAISO, PG&E, or other entities; also assists with RFPs for compliance consultants.
- Supports audits and internal compliance monitoring activities.
The ideal candidate will have the following:
- 3+ years utility experience OR demonstrated aptitude to learn about electric utility operations,
- Intermediate + level SharePoint experience,
- Technical writing skills,
- Strong analytical ability,
- Collaborative interpersonal skills,
- Effective written and verbal communication,
- Excellent organizational and time management skills,
- Knowledge of cybersecurity risks,
- Initiative and a “Can Do” attitude, and
- A desire to learn and a growth mindset.
To learn more about Silicon Valley Power, visit our website here.
Water & Sewer Utilities Department – 1 position
The Water and Sewer Utilities Department is a utility enterprise that provides planning, design, construction, maintenance, and operation of the City's water distribution system, sewer collection system, and recycled water system.
The ideal candidate will have the following:
- Effective written and verbal communication,
- Strong analytical and research skills,
- Detailed oriented and the ability to manage qualitative and quantitative data in an organized manner,
- Experience in writing policy, correspondence and reports to a variety of audiences, including senior management and an elected body (e.g., Board, City Council or Commission),
- Experience in preparing and reading various types of agreements and interpreting them operationally (including understanding the connection between various legal documents),
- Knowledge of municipal public policy, procurement, budget, and financial principles,
- Ability to work effectively with multiple departments to respond to inquiries or requests, and
- Ability to manage multiple projects and assignments, be flexible with changing priorities, and meet deadlines.
To learn more about the Water & Sewer Utilities Department, visit our website here.
As a member of the City's unclassified service, this is an "at-will" position. The incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values.
MINIMUM QUALIFICATIONS
Education
Graduation from an accredited college or university with a bachelor's degree in Public Administration, Business Administration or closely related field. A Master's degree in Public or Business Administration or closely related field is desirable.
Experience
One (1) year of experience performing analytical work.
CERTIFICATIONS/LICENSES
Possession of an appropriate, valid California Class C driver's license is required at time of appointment and for duration of employment.
Additional Information:
You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Candidates must complete all supplemental questions for the positions they wish to be considered for. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov. Applications must be submitted by the filing deadline of January 12, 2024 at 4:00 PM.
Salary: $116,217.24 - $150,411.72 Annually (a 3.25% COLA will be received on December 24, 2023). These positions will be filled at or near the bottom of the salary range.
TO VIEW THE FULL ANNOUCEMENT AND APPLY, PLEASE VISIT OUR WEBSITE HERE: Job Bulletin (governmentjobs.com)