DEFINITION
Under the general guidance and direction of the Finance Director, the Payroll/Human Resources Technician performs a variety of technical, analytical and accounting duties involving the analysis and implementation of payroll regulations and laws, the processing of City wide payroll, provides assistance in coordinating employee benefits personnel record maintenance, employee training, assists with recruitment and selection process; and performs general office support duties.
ESSENTIAL FUNCTIONS:
Responsible for the preparation and processing of the City’s payroll.
Assures compliance with City, State and Federal requirements.
Maintains and prepares payroll-related records and reports that assist with various management-based projects.
Maintains records of employee benefits to include vacation, sick leave, holidays, comp. time, etc.
Assist with the administration of the City’s compensation plans.
Work on a routine operational basis to carry out various confidential personnel transactions; such as salaries, benefits, promotions, special pay and other related matters.
Prepare quarterly, annual and W-2 tax reporting statements; process retirement plans contributions.
Provides assistance in recruitments, prepares job announcements and assists with publicity.
Provides assistance with reviewing and selections of applications.
Provides assistance in employee orientation, enrollment in all City benefit plans and training programs.
Provides assistance with salary surveys, prepares and processes correspondence.
Provides assistance in the employee contract negotiations.
Maintains payroll and personnel files and records.
Maintain confidentiality of records and information concerning payroll and personnel files.
Performs other duties as assigned.
SPECIAL REQUIREMENTS
Regularly required to sit and use office equipment and computers.
Occasionally required to stand, bend, kneel, crouch, push and pull.
Possession of a valid driver’s license.
Must live within 35 mile radius of City Hall.
KNOWLEDGE AND SKILLS
Knowledge of:
- Basic principles of employee relations.
- Methods and procedures in financial record keeping.
- Accounting principles and procedures.
- Payroll related laws and regulations
- Principles of effective interpersonal relationships.
Ability to:
- Interpret laws, policies and rules and apply them with good judgment
- Maintain detailed and accurate payroll records.
- Provide accurate paychecks to employees and generate related reports.
- Exercise independent judgment.
- Organize, prioritize and coordinate work activities in a confidential manner.
- Operate standard office equipment including desktop computers, and type 40 WPM.
- Understand and carry out oral and written directions.
- Establish and maintain cooperative working relationships with those contacted in the course of work.
- Communicate clearly and concisely, both orally and in writing
EDUCATION AND EXPERIENCE
Any combination of training and experience which is likely to provide the required knowledge and skill is acceptable.
Typically this includes:
- Education equivalent to graduation from high school. Degree preferred
- Supplemental courses in accounting, payroll or human resources field.
AND
- Minimum three years progressively responsible technical clerical experience in accounting or related field.