Project Manager

The City of Healdsburg is searching for a Project Manager to support Capital Improvement Projects with the Community Services Department! This is an incredibly unique opportunity to participate and collaborate across department lines on several amazing upcoming projects, including:

• Fitch Mountain Park and Open Space Preserve Improvements 
• Badger Park Redevelopment
• Saggio Hills Park Development
• Pavilion at 3 North Street Development
• Community Center Preschool Renovations

This is a new position, and the Project Manager will work closely with the Community Services Director, Principal Engineer, Executive Staff and Community Stakeholders.  The ideal candidate will be creative, collaborative, engaging, resourceful, while maintaining ability to work independently and meet structured deadlines.

By joining our team at the City of Healdsburg, you can take advantage of our amazing benefits, such as low to no cost health insurance rates, CalPERS retirement pension, and generous paid time off! The salary range of the Project Manager is $7,969.06 - $9,722.90 per month. The deadline to apply is September 20, 2022 at 11:59pm.

About the Department:
The Community Services Department works under a collaborative model where there is frequent cross over to support each other's efforts and initiatives. The department is guided by three general principals:

1. We are community focused. When an activity, program or service is launched, it is the department's goal to ensure that it serves our community first.
2. We try to get to yes. While the department can't always meet every request, we do our best to try.
3. We go big. If the department is going to do something, we do it as best as we can.

About the Project Manager Position:
The Project Manager will perform a variety of professional and technical administrative and project management duties related to the City’s capital improvement projects including project development, contract administration, and project oversight; and to provide technical support to an assigned supervisor. This is the journey level in the single level technical Project Manager class. Incumbents initially perform the more routine duties assigned to positions in this class and work under close supervision.   However, as experience is gained, incumbents are expected to perform the full range of duties as assigned with increasing independence. This position receives general supervision from an assigned supervisor.

Examples of Duties
Duties may include, but are not limited to, the following: 

• Develop and publish Requests for Proposal and specifications for a variety of public works construction projects; receive and review contract bids for compliance with City standards and specification requirements.
• Supervise and coordinate the activities of consultants during design, bid document and specification preparation, and project implementation; develop and recommend awards of contracts; perform construction management.
• Develop and implement plan check reviews and inspections of various projects for compliance with City standards; attend staff review committee and design review meetings; coordinate projects with community groups to ensure community support and understanding of each project Identify funding sources for future projects; research grant opportunities; prepare and submit grant applications.
• Coordinate and assist with the environmental review process (CEQA and NEPA) for assigned projects.
• Engage community input by giving public presentations, designing and conducting surveys, responding to daily email and phone inquiries from the public.
• Perform inspections during all phases of infrastructure and capital improvement construction projects for conformance with approved plans, specifications, contract provisions, and safe work practices in accordance with all applicable laws, codes, and regulations.
• Participate in the development and administration of the Capital Improvement Program Budget; in collaboration with others, monitor approved budget, approve expenditures, forecasts additional funds needed for project implementation, and recommend adjustments as necessary. Inspect, track, and evaluate contractor performance and progress according to industry standards.
• Coordinate and conduct project status meetings with contractors and applicable City personnel; monitor project budget and schedule and provide status updates to staff and management.  
• Serve as liaison with contractors; receive and respond to questions before and during construction; monitor contractor performance and inspect projects to ensure work meets the standards and expectations of the City; receive and review contract changes.
• Administer contracts and project requirements and standards in accordance with City policies and procedures; serve as liaison between City, contractors, outside agencies and regulators.
• Coordinate and conduct project status meetings with contractor and applicable City personnel; monitor project budget and schedule and provide status updates to staff and management.  
• Review and process contractor invoices, schedules, and submittals and recommend payment.
• Participate in a variety of special studies and projects involving the collection and analysis of technical data and preparation and presentation of findings and recommendations.  
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Perform related duties as assigned.

Typical Qualifications
Knowledge of: 

• Principles and practices of construction management. 
• Terminology, methods, practices and techniques used in technical civil engineering and/or landscape architecture work. 
• Pertinent local, State and Federal laws, codes, ordinances, and rules including but not limited to The California Environmental Quality Act (CEQA), the Americans with Disabilities Act, and similar requirements. 
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.  
• Principles and practices of planning and engineering including the design, construction, and maintenance requirements of capital improvement projects. 
• Capital Improvement Program budgeting and funding practices. 
• Research methods and sources of information related to the construction of public improvement projects.  
• Project management principles and practices. 
• Principles of engineering and/or landscape architecture as applied to the mechanics of design and building construction. 
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility. 
• Principles and practices of technical report writing and data presentation. 
• Construction materials and methods. 

Ability to: 

• Develop and implement community engagement programs and processes; respond to questions and/or comments and concerns from the public; keep the public up to date on the status of project planning and project construction.  
• Administer construction projects in various phases of completion while ensuring deliverables meet City standards and specifications, project budgets, and timelines.
• Intermittently, review and evaluate documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve issues for the public and with staff.
• On a continuous basis, sit at desk for long periods of time or stand at public counter; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 25 pounds or less. 
• Examine plans, specifications, designs, cost estimates, and legal descriptions for a variety of capital improvement construction projects. 
• Develop and administer contracts for professional services in a public agency setting.
• Interpret and explain City and department policies and procedures.  
• Prepare specifications, plans, Requests for Proposal, and other technical documents.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local laws, rules, regulations, policies, and procedures. Understand and communicate basic technical engineering information to others. 
• Create accurate reports and documents.  
• Perform research of needed engineering and related data. 
• Use sound judgment in recognizing scope of authority. 
• Operate and use modern office equipment including computers and applicable software. 
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities. 
• Utilize appropriate safety procedures and practices for assigned duties. 
• Establish and maintain effective working relationships with those contacted in the course of work. 
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing. 

Experience and Training - Any combination of experience and training that would provide the required knowledge and abilities is qualifying.   A typical way to obtain the required knowledge and abilities would be: 

Experience: Two years of responsible construction management and administration experience. 

Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in engineering, architecture, landscape architecture, construction management, or a related field. 

License and Certificate: Failure to obtain or maintain such required license(s) may be cause for disciplinary action. Possession of a valid California Class C Driver License may be required at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.   

Supplemental Information
The City offers a 9/80 work schedule (every other Friday off) along with a traditional Monday-Friday option. However, given the number of activities, events, and Council/ Commission/ Community meetings that occur outside of these typical work schedules, the individual selected for this position can expect to work a significant number of evenings and weekends throughout the year. The Mid-Management and Professional Employees Memorandum of Understanding provides 40 hours of administrative leave in addition to vacation for this position. The department head can authorize an additional 40 hours of administrative leave, and the City Manager may authorize another 20 hours.

HOW TO APPLY: 
Applicants must submit a clear, concise, completed online City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your online application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Resumes, CVs and cover letters may not be reviewed as part of the application screening process, unless the application specifically requests supporting materials.
 
HELPFUL TIPS WHEN APPLYING:
Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
List all employers and positions held within the last ten (10) years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
You may include history beyond ten (10) years if related to the position for which you are applying. If you held multiple positions with one (1) employer, list out each position separately.
Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

BACKGROUND SCREENING: 
Candidates who have successfully completed all prior phases of the selection process will be subject to fingerprinting and a background investigation prior to employment. Failure to comply with the background will result in the candidate not being considered further for that vacancy. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter.
 
EQUAL OPPORTUNITY EMPLOYER:
The City of Healdsburg values diversity and is dedicated to creating an inclusive workplace environment that is representative of the community. The City is proud to be an equal opportunity employer and strives to build balanced teams without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces and diversity of our employees where all aspects of employment are based on merit, competence, performance, and business need.
 
The City does not discriminate on the basis of disability in employment. Requests for reasonable accommodations needed to participate in the recruitment process may be made by contacting Human Resources within five (5) business days of being noticed that an event requiring accommodation is occurring. You may also contact the Human Resources Department at (707) 431-3322.