Under general direction and in coordination with equivalent staff in the same position classification, manages, plans, schedules, assigns, and reviews the work of staff within the Engineering Division of the Public Works Department; plans, organizes, oversees, coordinates, and manages the staff and operations of the Capital Improvement Program, including professional services and construction contract management, civil design, environmental review (CEQA/NEPA), grant administration, and construction administration of the Town’s capital infrastructure; develops budgets and manages the effective use of department resources to improve organizational productivity and customer service; facilitates reviews of development engineering applications such as civil on-site improvements, storm water, grading, encroachment applications, mergers, and lot line adjustments; serves as project manager for complex professional engineering activities including general administration/compliance of funding programs, environmental, right of way, design, construction, construction engineering, and other programs; develops and implements strategic plans and overall objectives for the assigned funding programs; serves as program liaison support between funding agencies and implementation staff; develops, summarizes, and maintains administrative and fiscal records; coordinates grants programs, special projects, and studies and performs related administrative functions; provides complex and responsible support to the Public Works Director/Town Engineer, other departments, and the public in areas of expertise.
Examples of Typical Job Functions (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
•Plans, manages, and oversees the daily functions, operations, and activities of the Capital Improvement Program.
•Manages and coordinates assigned funding programs, reviews, evaluates, and assesses methods and procedures and administrative support systems to ensure compliance with funding.
•Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within department policy, appropriate service and staffing levels; recommends and administers policies and procedures.
•Administers program contracts and agreements; determines needs and requirements for contractual services; ensures legal and contractual provisions are included to protect the Town’s interests; ensures contractor compliance with contractual provisions. Participates in the development administration, and oversight of department operating and capital improvement program (CIP) budgets; determines funding needed for staffing and services; ensures compliance with budgeted funding.
•Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
•Contributes to and manages all phases of civil engineering public works construction projects, including defining the scope of the project; securing adequate funding from Federal and State grant programs and other funding sources; coordinating with permitting and public utility agencies; performing historical document research and review; surveying and engineering analysis of alternatives; preparing plans, specifications, and cost estimates; performing research, map, and field studies and surveys; drafting/ reviewing site plans with specialized computer software; applying engineering principles and practices to specific problems; coordinating construction schedules with other projects and agencies; preparing and reviewing cost estimates; and inspecting construction of projects to ensure compliance with construction documents; and performs related planning and design/review work.
•Hires, manages and coordinates professional consultant contracts, including development of requests for qualifications (RFQ) and requests for proposal (RFP). Negotiates, recommends for award, and oversees execution of professional service contracts.
•Participates in pre-design, construction, and utility coordination meetings and issues construction permits.
•Review construction plans and work products prepared by consulting engineers and private contractors to verify compliance with Town standards or objectives; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians.
•Provides construction administration, public relations, management, and inspection of public works construction projects, including coordinating work with other divisions and Town departments, reviewing and inspecting work to ensure conformance with plans and specifications, tracking and maintaining all project accounting, coordinating schedules, and providing public notices of projects.
•Administers grant funding appropriated on projects; prepares required local, state and federal reports for various construction projects, and other reports, memos and correspondence related to contract compliance.
•Reviews daily inspection reports; prepares periodic reports on the progress of all contracts; compiles and maintains records on project status and contractor performance; performs inspections in the field on special and more complex inspection assignments; conducts final review of all projects.
•Establishes and tracks project objectives, budgets and schedules consistent with departmental plans and policies.
•Prepares and presents reports to Town Council, commissions, and committees.
•Represents the department at various public meetings; prepares and conveys presentations to build consensus and secure public support; maintains effective community participation on assigned projects.
•Manages development and tracking of five-year capital plans; e.g. pavement, sidewalk, curb ramp, park, facility, etc.
•Oversees development and updates Town’s various infrastructure programs including Pavement Management Program and sewer storm drain master plans.
•Assists staff with review of private development projects including subdivisions, review of legal descriptions, tract and parcel maps, lot line adjustments, and other subdivision documents.
•Investigates field problems affecting property owners, contractors, and maintenance operations; responds to citizen inquiries and complaints; provides information to the public at the front counter in person, via telephone, or other means of communication regarding grading, encroachment permits, right-of-way and property line information, utility information, slope stability and improvement plan check, and payment processes.
•Reviews traffic control plans for conformance with California MUTCD standards.
•Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
•Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
•May provide technical direction and training to other engineering and technical staff.
•Performs other duties as assigned.
Knowledge of:
•Administrative principles and practices, including goal setting, program development, implementation, and evaluation, project management, budget development and administration, and contract administration and management.
•Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
•Principles and practices of leadership.
•Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
•Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
•General civil engineering principles, techniques, policies, and procedures.
•Methods, materials, and techniques used in the construction of public works projects, including stormwater, street, and traffic systems design.
•Basic principles, practices, procedures, and standards related to Town public works, engineering infrastructure development and maintenance, and surveying.
•Basic principles and practices of capital improvement program budgeting, cost estimation, funding, project management, and contract administration.
•General design, layout, and construction practices for public improvements such as streets, storm drains, grading, and landscaping.
•Bidding requirements for public works projects.
•Project management and contract administration principles and techniques.
•Engineering plan types, review practices, and permit filing and approval procedures.
•Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
•Modern office practices and technology, including personal computer hardware and software applications related to the work, such as computer-aided drafting (CAD) concepts and applications and Geographic Information Systems (GIS) programs.
•Modern developments, current literature, and sources of information regarding engineering.
•Principles of advanced mathematics and their application to engineering work.
•Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
•Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and Town staff.
•Modern equipment and communication tools used for business functions and program, project, and task coordination.
Ability to:
•Plan, organize, oversee, and manage assigned staff.
•Develop and implement goals, objectives, practices, policies, procedures, and work standards.
•Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
•Provide administrative, management, and professional leadership for the department.
•Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
•Manage and conduct research projects, analyze complex problems, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
•Prepare, understand, and interpret engineering construction plans, specifications, and other contract documents.
•Assist in and develop and administer contracts for professional services and construction in a public agency setting.
•Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations, technical written material, and Town engineering policies and procedures.
•Read and understand technical drawings and specifications.
•Perform mathematical and engineering computations with precision.
•Recognize discrepancies from as-built to contract specifications and recommend reconciliation.
•Make varying basic to complex mathematical computations and check various project plans and studies.
•Direct the work of contract consultants.
•Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, legal descriptions, and other written materials.
•Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
•Effectively represent the department and the Town in meeting with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
•Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Education & Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
A Bachelor’s degree in engineering, architecture, construction management, or a closely related field from an accredited four-year college or university; and a minimum of three (3) years of progressively responsible experience in project management, construction management, civil engineering, or local/state/federal funding administration; and a minimum of two (2) years of supervisory experience.