SALARY:
$86,714.68 - $104,516.88 Annually
OPENING DATE:
07/21/15
CLOSING DATE:
Continuous
POSITION DESCRIPTION:
Open until filled, apply immediately for consideration. First review of applications on August 7, 2015. This position will close without notice when a sufficient amount of applications have been received.
The City Manager’s Office:
The City Manager's Office provides strategic leadership and direction in the implementation of City Council policy objectives and overall administration of the City organization; ensuring accountability, community responsiveness and customer service excellence. The City Manager’s Office is also directly responsible for the management of several important citywide programs, including the City Clerk’s Office, Risk Management, Workplace Safety, Communications and Outreach, Emergency Preparedness, Parking, Legislative Advocacy, and City Council support.
The City Manager’s Office strives to continually enhance the quality of life of all residents, support the policy objectives of the City Council, and provide leadership and support to all City departments. The Administrative Analyst will work to further the commitment to make a difference in the community and the organization.
The Position:
The City of Walnut Creek is seeking an Administrative Analyst I/II to join the City Manager’s Office. The newly created position may be filled at either the Administrative Analyst I level (salary range: $77,270 – $92,978) or Administrative Analyst II level (salary range: $86,715 - $104,517) depending on qualifications and department need, as determined by the City. This is an at-will position, serving at the pleasure of the City Manager.
This position will be primarily responsible for the management and implementation of citywide safety policies and programs; off-street parking operations; special projects; and supporting communications and outreach programs. Responsibilities will also include providing high level support for City Manager’s Office staff, partnering with City departments on important projects and initiatives, proactively providing research, recommendations, and implementation for a variety of critical operational and administrative issues, and supplying other professional, administrative and analytical support as assigned.
REPRESENTATIVE DUTIES:
The Administrative Analyst:
- Leads the implementation and management of the City’s Injury and Illness Prevention Program (IIPP);
- Develops, coordinates, oversees, and participates in the day-to-day operations of programs designed to reduce risk and ensure workplace safety;
- Reviews, develops and updates safety related policies and procedures as required by law or supported by best practices;
- Collaboratively works with departments and Citywide Safety Committee to establish and implement safety training objectives;
- Plans, develops, schedules, conducts, or arranges for regulatory and other safety/health related trainings;
- Oversees the day-to-day operations of the City’s Off-Street Parking Operations, including preparing budgets, and managing operating contracts;
- Assist with a variety of communications projects, including regular updates of Intranet home page and Internet web pages;
- Coordinate with departments to gather information and prepare an employee newsletter, as well as other internal communication efforts;
- Develops and delivers presentations to a wide variety of audiences;
- Leads efforts to enhance cross-departmental collaboration, teambuilding, and customer service;
- Conducts studies of policies, systems, procedures, practices, and other matters relating to high profile programs and management operations, evaluates alternatives and formulates recommendations;
- Prepares a variety of reports, policies, proposals, correspondence, and procedures, including requests for proposals, and agenda reports; and
- Represents the department in a variety of internal activities such as technology, employee engagement, and wellness program initiatives.
QUALIFICATIONS GUIDELINES:
Requires a bachelor’s degree with major coursework in public or business administration, occupational safety, communications, or a related field, and a minimum of four years of experience in a responsible administrative staff/analyst position (a minimum of two years of experience required for the Administrative Analyst I level); or any equivalent combination of education and experience that provides the knowledge, skills, and abilities listed below.
The ideal candidate will be creative and results-oriented; possess strong interpersonal, communication, and analytical skills; have highly developed collaborative and facilitation skills; and have a strong track record of success in exceeding goals, utilizing traditional and innovative techniques to successfully manage projects and enhance relationships with City staff and the community.
The ideal candidate for this position will have demonstrated skills and knowledge as follows:
- Considerable knowledge of principles, practices and regulations related to workplace safety, loss prevention, risk management and accident prevention for local government operations;
- Knowledge of the functions of a municipal government, research techniques, report writing, and making sound independent recommendations;
- Advanced verbal, written, and interpersonal communication skills, including ability to communicate relevant information in a manner that prompts the desired action;
- Expertise in the use of new media and application of technology to achieve communication and outreach goals;
- Ability to develop innovative strategies and be strategic in pursuit of specific and measurable objectives in a collaborative environment;
- Ability to multi-task and meet simultaneous deadlines;
- The highest standards of personal and professional integrity;
- Proficiency in various computer applications and the ability to serve as an internal application support person; and
- A personal management style that is positive, flexible, collaborative, works well with a broad range of contacts, both within the community and the City organization, and is able to influence others at all levels to achieve goals and implement change.
Special Requirement: Possess a valid California Class “C” driver’s license and a good driving record. Attend occasional evening and weekend activities.
This position is listed as Administrative Analyst I/II in the City's classification plan. A complete description of this classification's representative duties, requirements, working conditions, and physical requirements is available at www.walnut-creek.org.
SUPPLEMENTAL INFORMATION:
This position is open until filled, apply immediately for consideration. First review of applications on August 7, 2015. This position will close without notice when a sufficient amount of applications have been received.
All applicants must apply online at www.walnut-creek.org to be eligible for consideration. Applications submitted without a required cover letter will not be considered.
Applicants possessing the MOST DESIRABLE qualifications will be invited to continue in the selection process, which will include an appraisal interview tentatively scheduled for Tuesday, August 25, 2015. The City reserves the right to amend the selection process at any time. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process. In addition, applicants can log on to their account and check their current status online.
The successful candidate must successfully pass a thorough background check including DOJ fingerprinting and criminal check.
If special accommodations are necessary at any stage of the examination process, please provide the Human Resources Division with advance notice and every attempt will be made to consider your request.
As required by law, all public employees are designated as Disaster Service Workers. As such, all City of Walnut Creek employees may be called upon to assist in the event of fire, flood, earthquake, or other natural or man-made disasters.
APPLICATIONS MAY BE OBTAINED AND FILED ONLINE AT:
http://www.walnut-creek.org
City of Walnut Creek
Human Resources Division
1666 North Main Street
Walnut Creek, CA 94596
[email protected]
Administrative Analyst I/II - City Manager's Office Supplemental Questionnaire
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1.
This position requires a Bachelor's degree from an accredited four-year college with a major in public or business administration, occupational safety or communications, or closely related field. Please check your highest level of academic achievement.
No College
Some College
Associate Degree
Bachelor's Degree
Master's Degree
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2.
Please check your major coursework related to your BA or MA degree.
Does Not Apply
Public/Business Administration
Occupational Safety/Risk Management
Communications/Marketing/Journalism
Other
3.
If you checked "Other" in question # 2, please list below your degree's major.
*
4.
In addition to the educational requirement, the Administrative Analyst II position requires a minimum of four years of experience in a responsible professional administrative staff/analyst position is required. (The Administrative Analyst I position requires 2 years of experience.) Please check your number of years of experience.
None
Up to 2 years
2 - 4 years
4 - 6 years
6 - 10 years
10+ years
*
5.
Regarding question # 4, please indicate when, where, and in what role you obtained this experience.
*
6.
Experience working on local government workplace safety programs is preferred. Do you have experience in these areas?
Yes No
*
7.
If you answered 'Yes' to question # 6, please list when and where you obtained this experience, and provide a brief description of the program(s), your role, and the size of the agency/company.
*
8.
Describe a new and innovative program, practice, or system you developed and implemented. An example focusing in the area of workplace safety, loss prevention, risk management or accident prevention preferred. (Please limit your response to two paragraphs.)
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9.
Please describe a communication plan for a program or project that you developed and implemented. (Please limit your response to two paragraphs.)
*
10.
In addition to an on-line application, a cover letter explaining your interest and qualifications for the position is required. Have you attached your cover letter?
Yes No
*
11.
Please read carefully: The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If selected, the information that you have provided will be verified. If the information is not consistent, you may be disqualified from this recruitment process. I understand the abovementioned statements.
Yes No
* Required Question