Job Category
Work Schedule
Full-time
Employer
City of Ione
Job Open until Filled
Job Closing Date
Email
Website
Phone
(209) 274-2412 x110
JOB ANNOUNCEMENT
Administrative Analyst I/II/III
The application deadline is 4:00 PM on November 18, 2022 or until filled. Interested applicants must submit a City Application and Resume.
The City of Ione is accepting applications for the position of full-time, benefited Administrative Analyst to assist the City Manager and Department Heads.
The Administrative Analyst I is the entry level classification in the Administrative Analyst career series. The Administrative Analyst levels are distinguished from each other by the performance of professional assignments with different complexities and independence. As experience increases, this position is expected to assume more difficult assignments and exercise more independence in decision making. The position will work under the general direction of the City Manager. Will supervise technical and administrative support personnel.
Knowledge/Skills/Abilities
Knowledge of: Basic principles and techniques of public administration; proper English usage, spelling, vocabulary, grammar, and punctuation; research techniques, methods, and procedures; principles and practices of financial recordkeeping and reporting.
Skill in: Interpreting and applying rules and policies to specific situations or programs; conducting basic analysis of program problems or situations; gathering statistics and analyzing data; communicating clearly and concisely both orally and in writing; positively passing a screening process to become bonded if the position is assigned to the Finance Division; establishing and maintaining working relationships with others.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
-Assists the City Manager with special projects, studies, grants, required reports or other tasks as may be directed through the City Council
-Assists management staff in developing and implementing special programs and/or studies.
-Makes recommendations for revisions in programs, policies, or procedures.
-Receives and attempts to resolve problems or concerns from the general public or other City departments.
-Maintains statistics and other department or program related records.
-Administers, coordinates, and promotes activities or special programs
-Prepares purchase orders and tracks department and/or program expenditures.
-Assists with budget preparation and monitoring.
-Writes staff reports for the City Council agendas and assist with the agenda packets for City Council and Planning Commission meetings
-Attends public meetings and City Council appointed Committees on behalf of the City Manager and meetings with other public agencies as a representative of the City.
-Writes grants and coordinates grants received by the City.
-Assists with some human resource tasks.
Minimum Qualifications
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Education: For Administrative Analyst I Sixty (60) college semester units. For the Administrative Analyst II a Bachelor’s Degree is required.
Experience: For Administrative Analyst I: Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high-level clerical. For Administrative Analyst II a Bachelor’s Degree is required. Any full-time experience in general administration in addition to the Bachelor’s Degree will allow for placement at a higher salary range.
LICENSES AND CERTIFICATES: If assigned duties require driving, possession of a valid Class "3" or "C" California driver's license.
Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
Computer Skills: Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
Flexibility: Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.
Multi-Tasking: Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Problem Solving: Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Reliability: Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and has excellent attendance.
Supplemental Information
WORKING CONDITIONS: May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.
PHYSICAL DEMANDS: Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may occasionally work in a field environment including inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
SELECTION PROCESS
The selection process will consist of an evaluation of the applicant's training and experience based on the required employment application. Applicants are also required to provide their resume upon applying. Only the candidates whose backgrounds best match the position will be invited to proceed in the oral interview process.
COMPENSATION AND BENEFITS
The salary range is $64,404-$78,492 per year. The City contributes up to $1250/ month towards medical insurance premiums for approved health plans through CalPERS.
Dental and Vision Insurance coverage is provided to full-time regular employees at no cost to employees.
The City provides Term life insurance coverage of $50,000 for each full-time regular employee at no cost to employees.
Employees new to the CalPERS retirement system will be PEPRA eligible (2% at 62 formula). For more detail, please refer to the Employee Handbook.
The application deadline is 4:00 PM on November 18, 2022 or until filled.
Administrative Analyst I/II/III
The application deadline is 4:00 PM on November 18, 2022 or until filled. Interested applicants must submit a City Application and Resume.
The City of Ione is accepting applications for the position of full-time, benefited Administrative Analyst to assist the City Manager and Department Heads.
The Administrative Analyst I is the entry level classification in the Administrative Analyst career series. The Administrative Analyst levels are distinguished from each other by the performance of professional assignments with different complexities and independence. As experience increases, this position is expected to assume more difficult assignments and exercise more independence in decision making. The position will work under the general direction of the City Manager. Will supervise technical and administrative support personnel.
Knowledge/Skills/Abilities
Knowledge of: Basic principles and techniques of public administration; proper English usage, spelling, vocabulary, grammar, and punctuation; research techniques, methods, and procedures; principles and practices of financial recordkeeping and reporting.
Skill in: Interpreting and applying rules and policies to specific situations or programs; conducting basic analysis of program problems or situations; gathering statistics and analyzing data; communicating clearly and concisely both orally and in writing; positively passing a screening process to become bonded if the position is assigned to the Finance Division; establishing and maintaining working relationships with others.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
-Assists the City Manager with special projects, studies, grants, required reports or other tasks as may be directed through the City Council
-Assists management staff in developing and implementing special programs and/or studies.
-Makes recommendations for revisions in programs, policies, or procedures.
-Receives and attempts to resolve problems or concerns from the general public or other City departments.
-Maintains statistics and other department or program related records.
-Administers, coordinates, and promotes activities or special programs
-Prepares purchase orders and tracks department and/or program expenditures.
-Assists with budget preparation and monitoring.
-Writes staff reports for the City Council agendas and assist with the agenda packets for City Council and Planning Commission meetings
-Attends public meetings and City Council appointed Committees on behalf of the City Manager and meetings with other public agencies as a representative of the City.
-Writes grants and coordinates grants received by the City.
-Assists with some human resource tasks.
Minimum Qualifications
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Education: For Administrative Analyst I Sixty (60) college semester units. For the Administrative Analyst II a Bachelor’s Degree is required.
Experience: For Administrative Analyst I: Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high-level clerical. For Administrative Analyst II a Bachelor’s Degree is required. Any full-time experience in general administration in addition to the Bachelor’s Degree will allow for placement at a higher salary range.
LICENSES AND CERTIFICATES: If assigned duties require driving, possession of a valid Class "3" or "C" California driver's license.
Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
Computer Skills: Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
Flexibility: Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.
Multi-Tasking: Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Problem Solving: Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Reliability: Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and has excellent attendance.
Supplemental Information
WORKING CONDITIONS: May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.
PHYSICAL DEMANDS: Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may occasionally work in a field environment including inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
SELECTION PROCESS
The selection process will consist of an evaluation of the applicant's training and experience based on the required employment application. Applicants are also required to provide their resume upon applying. Only the candidates whose backgrounds best match the position will be invited to proceed in the oral interview process.
COMPENSATION AND BENEFITS
The salary range is $64,404-$78,492 per year. The City contributes up to $1250/ month towards medical insurance premiums for approved health plans through CalPERS.
Dental and Vision Insurance coverage is provided to full-time regular employees at no cost to employees.
The City provides Term life insurance coverage of $50,000 for each full-time regular employee at no cost to employees.
Employees new to the CalPERS retirement system will be PEPRA eligible (2% at 62 formula). For more detail, please refer to the Employee Handbook.
The application deadline is 4:00 PM on November 18, 2022 or until filled.