Administrative Officer

SPECIFIC JOB RESPONSIBILITIES • Performs and assists in managing budget reporting, monthly accounting, and payroll services; processes normal cash, billing/vendor invoicing, and receipting activities; undertakes accrual entries • Prepares, generates, and issues 1099s to vendors and W-2 forms for employees • Coordinates internal and external audits including coordination and oversight of auditor • Reviews and makes recommendations to financial policies and systems • Undertakes cost accounting to grants and contracts - direct and indirect costs; oversees grant and contract expenditure activities and spend rate; monitors invoicing to Scope of Work requirements and reporting • Assists in the preparation and the response to Request for Proposals and Scopes of Work • Prepares standard financial reports and progress reports • Develops annual budget with Executive Director • Manages office space lease and facility requests • Provides oversight of vendors (copier, internet, telephone, etc.), and purchasing including equipment (audio, visual, computer) and furniture purchases • Maintains inventory of office equipment and develops equipment replacement schedule • Coordinates employee benefits, insurance, worker’s compensation, and personnel records; manages insurance and liability programs • Coordinates human resources activities; responsible for monitoring adherence to illness and injury prevention program • Manages insurance and liability programs • May supervise professional and/or technical staff • Performs other work as assigned