Job Category
Work Schedule
Full-time
Employer
City of Saratoga
Job Open until Filled
Job Closing Date
Website
Description
The City of Saratoga is in search of a collaborative, service minded, and technically competent municipal finance expert who possesses exceptional operational strengths and leadership to take on the role of Administrative Services Director. The Administrative Services Director is a critical position to the organization responsible for the planning, organizing, managing, and providing administrative direction and oversight for all functions and activities of the Administrative Services Department. The incumbent will also serve as the liaison with the City’s Finance Committee and provide executive-level expertise in finance and accounting.
The Administrative Services Director (ASD) is a management-level, at-will position, appointed by and reporting to the City Manager, and oversees 9.75 full-time equivalent (FTE) personnel across multiple administrative services programs: general department administration, finance, human resources, information technology, workers compensation, risk management, long-term debt service, and non-departmental activities. The ASD provides strategic financial leadership and performs daily tasks in budget development and oversight, accounting, payroll, financial reporting, banking, investments, and debt management.
The ASD incumbent is expected to provide a high degree of executive-level expertise in finance and accounting. We forecast a structural deficit emerging in the next several years due to expenditure inflation and a revenue base that cannot keep up. As such, the organization devotes extensive resources to the budget development process, with the ASD presenting budgetary topics at almost every City Council meeting from January through June.
Job Description URL:
https://www.saratoga.ca.us/DocumentCenter/View/2446/Administrative-Services-Director
Job PDF:
2023-07_Saratoga_TSTS Administrative Services Director_FINAL.pdf
Ideal Candidate
The Ideal Candidate for the position of Administrative Services Director will be an executive with a proven track record in the following areas:
Most importantly, our ideal Administrative Services Director will embrace the realities of the City’s lean staffing model, willing to take on responsibilities such as performing routine daily operations, preparing staff reports and presentations, and supporting other departments’ special projects.
Experience: Five years of progressively responsible public sector finance and accounting experience in a management capacity which includes some experience working with human resources and information technology programs.
Education: Equivalent to a bachelor’s degree in public or business administration, finance, economics, accounting or a closely related field. A Master’s degree is preferred.
Certification: Possession of a Certified Public Accountant license in the State of California is highly desirable.
Benefits
The City of Saratoga provides an excellent compensation and benefits package.
The salary for this position will be set at a step between steps 1 and 5 based on qualifications and experience of the selected candidate.
The annual salary range for Steps 1-5 is $211,286.40 - $256,817.60.
The City has a seven-step range, including multi-year steps 6 and 7. Advancement to steps 6 and 7 is after four (4) years of satisfactory service at Steps 5 and 6, respectively.
CalPERS Retirement Plan: 2% at 60 retirement formula for “Classic Members” or 2% at 62 retirement formula for “New Members” (PEPRA)
CalPERS Health Insurance: The City provides a generous employer contribution toward the purchase of medical coverage and offers Comprehensive HMO and PPO plan options available through CalPERS
Dental Programs: Employer paid comprehensive in and out of network plan options available
Life Insurance: Employer paid coverage life term policy ($150,000)
Long Term Disability: Employer paid coverage of 66-2/3 of salary to a maximum of $2,000/month, with an employee option to purchase additional coverage, up to a maximum of $8,200/month
Deferred Compensation: The City will match at-will employee contributions to a deferred compensation account up to a maximum of $250.00 per month.
Paid Time Off: PTO is accrued at a rate of 22 days per year
Car Allowance: $275.00 per month
Holidays: The City observes 13 holidays
Paid Administrative Leave: 65 hours of paid administrative leave is granted every fiscal year
9/80 City Work Schedule: Nine hour days Monday through Thursday, eight hours one Friday, off the next Friday
A summary of benefits may be obtained online.
Special Instructions
To be considered for this exciting career opportunity, please apply online through www.calopps.org (search word: Saratoga). As part of your online application, provide the City with a cover letter, your resume that demonstrates your qualifications, background, and education related to this position’s requirements, and five professional references (who will not be contacted until mutual interest is established).
Applications will be accepted until Friday, September 1 with initial interviews in mid- to late-September, date TBD. Not all applicants who meet the minimum qualifications will receive an invitation to interview.
Recruitment Contact
Contact phone:
(408)868-1252
Contact email:
[email protected]
The City of Saratoga is in search of a collaborative, service minded, and technically competent municipal finance expert who possesses exceptional operational strengths and leadership to take on the role of Administrative Services Director. The Administrative Services Director is a critical position to the organization responsible for the planning, organizing, managing, and providing administrative direction and oversight for all functions and activities of the Administrative Services Department. The incumbent will also serve as the liaison with the City’s Finance Committee and provide executive-level expertise in finance and accounting.
The Administrative Services Director (ASD) is a management-level, at-will position, appointed by and reporting to the City Manager, and oversees 9.75 full-time equivalent (FTE) personnel across multiple administrative services programs: general department administration, finance, human resources, information technology, workers compensation, risk management, long-term debt service, and non-departmental activities. The ASD provides strategic financial leadership and performs daily tasks in budget development and oversight, accounting, payroll, financial reporting, banking, investments, and debt management.
The ASD incumbent is expected to provide a high degree of executive-level expertise in finance and accounting. We forecast a structural deficit emerging in the next several years due to expenditure inflation and a revenue base that cannot keep up. As such, the organization devotes extensive resources to the budget development process, with the ASD presenting budgetary topics at almost every City Council meeting from January through June.
Job Description URL:
https://www.saratoga.ca.us/DocumentCenter/View/2446/Administrative-Services-Director
Job PDF:
2023-07_Saratoga_TSTS Administrative Services Director_FINAL.pdf
Ideal Candidate
The Ideal Candidate for the position of Administrative Services Director will be an executive with a proven track record in the following areas:
- Expertise in municipal finance, including leading the annual audit, budget preparation, administration of payroll and CalPERS regulations.
- Demonstrating exemplary time management, prioritization, and communication skills.
- Ability to present complex information to a variety of stakeholders effectively.
- Adept at cultivating and leading high performing teams.
Most importantly, our ideal Administrative Services Director will embrace the realities of the City’s lean staffing model, willing to take on responsibilities such as performing routine daily operations, preparing staff reports and presentations, and supporting other departments’ special projects.
Experience: Five years of progressively responsible public sector finance and accounting experience in a management capacity which includes some experience working with human resources and information technology programs.
Education: Equivalent to a bachelor’s degree in public or business administration, finance, economics, accounting or a closely related field. A Master’s degree is preferred.
Certification: Possession of a Certified Public Accountant license in the State of California is highly desirable.
Benefits
The City of Saratoga provides an excellent compensation and benefits package.
The salary for this position will be set at a step between steps 1 and 5 based on qualifications and experience of the selected candidate.
The annual salary range for Steps 1-5 is $211,286.40 - $256,817.60.
The City has a seven-step range, including multi-year steps 6 and 7. Advancement to steps 6 and 7 is after four (4) years of satisfactory service at Steps 5 and 6, respectively.
CalPERS Retirement Plan: 2% at 60 retirement formula for “Classic Members” or 2% at 62 retirement formula for “New Members” (PEPRA)
CalPERS Health Insurance: The City provides a generous employer contribution toward the purchase of medical coverage and offers Comprehensive HMO and PPO plan options available through CalPERS
Dental Programs: Employer paid comprehensive in and out of network plan options available
Life Insurance: Employer paid coverage life term policy ($150,000)
Long Term Disability: Employer paid coverage of 66-2/3 of salary to a maximum of $2,000/month, with an employee option to purchase additional coverage, up to a maximum of $8,200/month
Deferred Compensation: The City will match at-will employee contributions to a deferred compensation account up to a maximum of $250.00 per month.
Paid Time Off: PTO is accrued at a rate of 22 days per year
Car Allowance: $275.00 per month
Holidays: The City observes 13 holidays
Paid Administrative Leave: 65 hours of paid administrative leave is granted every fiscal year
9/80 City Work Schedule: Nine hour days Monday through Thursday, eight hours one Friday, off the next Friday
A summary of benefits may be obtained online.
Special Instructions
To be considered for this exciting career opportunity, please apply online through www.calopps.org (search word: Saratoga). As part of your online application, provide the City with a cover letter, your resume that demonstrates your qualifications, background, and education related to this position’s requirements, and five professional references (who will not be contacted until mutual interest is established).
Applications will be accepted until Friday, September 1 with initial interviews in mid- to late-September, date TBD. Not all applicants who meet the minimum qualifications will receive an invitation to interview.
Recruitment Contact
Contact phone:
(408)868-1252
Contact email:
[email protected]