Under executive direction from the City Manager, the Director serves as the principal administrative officer for the Administrative Services Department; plans, directs, reviews, and manages department activities and operations encompassing a wide range of internal support services, including the city’s operating budget, capital investment program, accounting and reporting, revenue collection, payroll, purchasing, employee benefits and risk management; coordinates assigned activities with other City departments and outside agencies; and provides highly responsible and complex administrative support to the City Manager; assures department compliance with and enforcement of applicable federal, state, and local laws, ordinances, and codes; manages and supervises staff; serves as a member of the City’s Management Team.
The ideal candidate will possess a solid background in all aspects of municipal finance, coupled with a general understanding of all city operations. They will be highly collaborative and have a history of applying imaginative solutions to programmatic and operational issues encountered on the job. With a staff of three, the Administrative Services Director is a working department head, closely and extensively involved in all aspects of accounting and financial reporting, debt management, revenue generation, cost allocation, budget development and control. A strong commitment to customer service will also be expected.
These employment standards would typically be achieved by graduation from an accredited four-year college or university with a degree in Accounting, Finance, Economics, Mathematics, Public or Business Administration, or a related field, at least five years of broad and extensive experience involving administration and management of comprehensive finance programs of the sort required by municipal governments, including at least four years of project management and supervision of others engaged in such work.
The Administrative Services Department has responsibility for budget and finance, risk management and employee benefits. The department has a staffing complement of three. Major goals of the department awaiting the new Administrative Services Director are:
- - Complete the conversion of the City’s financial accounting management system.
- - Prepare accounting records for the annual CAFR for the year ended June 30, 2017.
- - Update financial management policies dealing with fund balances and cash reserves, debt management, grants management, indirect cost allocation plan, and others.
- - Actively pursue grant opportunities to fund upcoming CIP projects.
- - Continue work towards disposition of all remaining obligations of the former redevelopment agency.
- -Work with the Community Development and Services Director to develop a needed ordinance and financing plan for a new Downtown Parking District.
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