The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk's Office serves as the liaison between the public and City Council and provides related municipal services which may include compiling and maintaining original city records, conducting elections, City Council Agenda preparation, minutes, Municipal Code and Charter maintenance and distribution and commission/committee recruitment and related activities.
As part of the City Clerk's Office, the Deputy City Clerk I will perform paraprofessional, technical and administrative work in support of the Legislative and Elections functions of the department.
This individual will review agenda items to ensure conformity within guidelines; assemble and distribute City Council agenda packets; notify parties of scheduled hearing dates; prepare and coordinate the publication, posting and distribution of legal notices for public meetings and hearings; and assure that legal requirements are met for publication and posting of agendas and minutes and assure compliance with Ralph M. Brown Act requirements.
For a detailed job description, please click here.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE:
Any combination of education and experience that provides the knowledge and skills required is qualifying. A typical way to obtain the knowledge and skills would be:
Three years of increasingly responsible administrative experience which included duties requiring the use of initiative and independent judgment.
Or
An equivalent combination of related education and experience may also be substituted.
Experience in a City Clerk's office or similar government setting is preferred.
LICENSES AND CERTIFICATIONS
A valid Notary Public License must be obtained prior to the completion of the probationary period and maintained thereafter.
IDEAL CANDIDATE
In addition to the minimum qualifications, the most successful candidate will possess:
- A high degree of sensitivity to the public and constituencies;
- Strong interpersonal skills to interact with all levels of City government;
- Excellent verbal and written communication skills;
- Ability to multi-task and prioritize;
- Strong attention to detail;
- A proven track record of delivering high-quality, error-free products with tight deadlines;
- Experience with Microsoft Office, Excel, Access, and electronic file management;
- Experience with the processing, distribution, publication, and posting of public notices;
- General knowledge of the Ralph M. Brown and Maddy Act;
- Experience with elections administration;
- Experience with deeds and property records; and
- Knowledgeable in invoice processing procedures.
Bachelor's degree or equivalent with major course work in business administration, public administration or a closely related field is highly desirable.
Possession of Certified Municipal Clerks Certificate (CMC) is preferred.
HOW TO APPLY
Interested candidates must submit an online application and supplemental questionnaire at www.TorranceCA.Gov/Jobs. Applications will be accepted on a continuous basis. First review of applications will be those received by the week of January 29, 2018.
SPECIAL NOTES
Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact us at (310) 618-2915 no later than five (5) business days before the test date.
As a condition of employment, candidates must pass a background check and a pre-employment medical examination.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.