Deputy Town Clerk/Records Coordinator

Please apply directly on the Town of Yountville website: www.townofyountville.com/jobs
For the full job description, please click here: Job Description
View the brochure to learn more about this job opportunity: Deputy Town Clerk/Records Coordinator

DUTIES AND RESPONSIBILITIES

Depending on departmental assignment, duties may include but are not limited to, the following:

1. Administer the Records and Information Management Program (RIM) and all aspects associated with the Town’s Electronic Document Management System (EDMS) to ensure high level of quality control for Town records.
2. Perform functions in support of the Town Clerk/Records Manager including but not limited to preparation and distribution of Town Council Agendas and Packets, attend Town Council meetings and prepare minutes; prepare proclamations, process ordinances, resolutions and staff reports; and post public hearing notices.
3. Work with Town departments and records management software to develop and maintain forms, and workflows.
4. Review and update department webpages; coordinate codification of the Town’s Municipal Code; research and respond to Public Records Act requests;
5. Perform tasks mandated by the State of California (i.e. Filings required by the Fair Political Practices Commission) and the Town’s Municipal Code.
6. Assist with Public Information Officer (PIO) functions including media releases, social media postings, and website maintenance.
7. Perform professional and administrative work for special projects in support of the Town Manager when directed.
8. Perform research and/or data gathering activities; analyze and interpret data collected and prepare periodic or special reports based on conclusions in assigned areas of responsibility; make recommendations on the formulation of operating policies and procedures, development and implementation of new program initiatives, workflow systems, staffing and/or organizational changes.
9. Administer on-going activities within a designated program area, including initiation, development and implementation of projects; coordinate project planning and/or program development activities; manage outside consultant contracts; and oversee projects through to successful completion.
10. Conduct surveys and perform research and statistical analyses on administrative, fiscal/budgetary, personnel and operational, and/or assist in departmental budget preparation.
11. Oversee the day-to-day administrative functions of the assigned department including budget monitoring, purchasing, supervision of clerical staff and related activities.
12. Respond to citizen requests and complaints for specialized information, as required.
13. Act as project coordinator or liaison as assigned duties may require; represent assigned work unit in interdepartmental, community and/or professional meetings as assigned.
14. Develop written recommendations; make oral presentations to Town Council, Boards and Commissions, higher level management, public and/or outside agencies.
15. Keep informed of current trends and technology in areas of responsibility and apply knowledge to functional area of responsibility.
16. Communicate and coordinate directly with Town Council on behalf of Town Manager as needed. Communicate and coordinate with Town Attorney on a regular basis.
17. Assist in the full range of professional duties in the Town Clerk/Records Management field.

Deputy Town Clerk/Records Coordinator Salary: $91,889-$135,764 annually