ABOUT MIDPEN
Midpen helps plants, animals and people thrive throughout the greater Santa Cruz Mountains region by preserving a greenbelt of more than 70,000 acres of public open space with more than 250 miles of trails in 27 extraordinary preserves, permanently protected for natural resource conservation and ecologically sensitive public enjoyment and education. Midpen is a public agency with a focused mission that guides our work, and where every employee makes an impact. If you are looking for an outstanding opportunity to contribute to the legacy of open space protection, natural resource restoration and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position! Check out the Working for Midpen video on our Employment Opportunities page.
At Midpen, we believe open space is for all. Our public lands are shared spaces provided for the community by the community. All people, regardless of background, deserve respect, dignity, safety, and a sense of belonging. Midpen welcomes all people to enjoy the public open space preserves we hold in trust, supporting the mental, physical, and social well-being of our region.
ABOUT THE POSITION
The Executive Assistant/Deputy District Clerk independently performs a full range of highly responsible, confidential, and complex administrative duties to a small team of Executives. Duties also include aiding the District Clerk in performing required duties for District Board meetings. You will be part of a talented and dynamic team whose work directly supports Midpen’s mission to protect and restore the natural environment and contributes to providing nature’s benefits to everyone.
THE IDEAL CANDIDATE
Highly qualified candidates have superb interpersonal, written, and verbal communication skills, meticulous attention to detail and outstanding follow through, excellent organizational skills, and the ability to meet critical deadlines. Other central qualities, knowledge, and skills include:
- A go-getter who has a strong desire to provide high quality executive-level support.
- Team oriented with exceptional collaboration skills.
- Demonstrated experience in keeping strict confidence and using the upmost discretion and professionalism.
- Demonstrated experience interacting and creating strong, positive relationships with various stakeholders, including staff, the public, and the Board of Directors.
- Demonstrated patience in all interactions and the ability to handle difficult situations and people in a diplomatic manner.
- Proficient in managing executive calendars.
- The ability to understand and carry out complex oral and written instructions.
- Thorough knowledge and skill in utilizing a variety of technology.
- Ability to work evenings for board meetings/committee meetings (at least twice a month), which will include taking minutes and public comment.
- Knowledge of, or the ability to learn, applicable federal, state, and local laws, rules, regulations, and ordinances relevant to this position of responsibility, including but not limited to laws regarding the Public Records Act, Brown Act, Political Reform Act, the Government Code, and Elections Code.
- Prior experience in the public sector is highly desired.
View the full Job Description on our website.
WORK ENVIRONMENT
This position is part of the General Manager’s office at Midpen’s office in Los Altos, California. Midpen offers a hybrid office/telecommute work environment for this position.
EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
- Equivalent to the completion of the twelfth (12th) grade supplemented by two (2) years of college-level coursework in business or secretarial science and
- Three (3) years of responsible secretarial experience involving assisting executive management or a high-level official with administrative duties.
LICENSES & CERTIFICATIONS REQUIRED
Possession of a valid California Driver’s License.
BENEFITS
Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on our website for details.
APPLICATION PROCESS
Apply online at: CalOpps.org
Deadline to apply: August 4, 2024
Required application items:
1. Fully completed CalOpps employment application
2. Cover letter
3. Resume
4. Supplemental question responses
INTERVIEW SCHEDULE
(Dates are subject to change. We are unable to accommodate individual schedules.)
First Interview (virtual): August 12, 2024
Written Exercise (virtual): August 13, 2024
Second Interview (in person): August 14, 2024
Midpeninsula Regional Open Space District is an Equal Opportunity Employer. Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department at (650) 691-1200 or via email at [email protected].
Put your passion for Open Space to work!