Job Category
Work Schedule
Full-time
Employer
City of Santa Ana
Job Open until Filled
Job Closing Date
Website
Salary: $58,488 - $74,712 Annually
PERS “Classic” Members 2.7% @ 55
Plus excellent benefits
The City of Santa Ana is a full-service City with a rich culture and diverse population of approximately 325,000. The City provides all the traditional municipal services, as well as water utility, a library system, a 20 acre zoo, and a 512-bed City jail.
Under general supervision, performs varied and complex clerical work, secretarial work, and routine administrative activities involved in assisting a department head in office administration.
Description:
Secures information from callers, answers questions, or refers problems to appropriate individuals. Makes appointments and introduces callers. Represents the department on initial contact with the public. Relieves supervisor of routine, administrative details. Coordinates calendars, schedules, and meetings. Makes travel arrangements, prepares trip folders, and reconciles expenses. Writes letters either independently or in accordance with oral and written direction. Sets up and maintains confidential files and card indexes. Assembles data and information. Prepares special reports. Performs word processing. Operates computer equipment. May assist in the preparation of budget estimates and checking payroll. Some positions may require incumbents to take and transcribe dictation, supervise the work of a clerical staff, and/or maintain a commission as a notary public with the State of California. Performs other related functions as assigned.
Requirements:
Three years of journey level clerical experience, two of which must have been at the secretarial level; or any equivalent combination of education and experience which provide the desirable knowledge, skills, and abilities.
Knowledge of: office practices, procedures and equipment; business English and grammar; business letter writing; business forms.
Skill in: personal computer operation; MS Office Suite (Word, Excel, PowerPoint, Access, and Outlook).
Ability to: operate job-related software up to an advanced level of proficiency; perform difficult clerical work; follow oral and written direction; deal tactfully, but effectively, with the public; effectively supervise and direct the work of others.
HIGHLY DESIRABLE
Bilingual fluency in both English and Spanish.
Proficiency in Adobe Acrobat PDF software.
Apply By:
Deadline to apply is 09/13/20. Completion of an online job application is required. For additional information and a job application, please visit www.santa-ana.org/jobs. EOE/ADA
PERS “Classic” Members 2.7% @ 55
Plus excellent benefits
The City of Santa Ana is a full-service City with a rich culture and diverse population of approximately 325,000. The City provides all the traditional municipal services, as well as water utility, a library system, a 20 acre zoo, and a 512-bed City jail.
Under general supervision, performs varied and complex clerical work, secretarial work, and routine administrative activities involved in assisting a department head in office administration.
Description:
Secures information from callers, answers questions, or refers problems to appropriate individuals. Makes appointments and introduces callers. Represents the department on initial contact with the public. Relieves supervisor of routine, administrative details. Coordinates calendars, schedules, and meetings. Makes travel arrangements, prepares trip folders, and reconciles expenses. Writes letters either independently or in accordance with oral and written direction. Sets up and maintains confidential files and card indexes. Assembles data and information. Prepares special reports. Performs word processing. Operates computer equipment. May assist in the preparation of budget estimates and checking payroll. Some positions may require incumbents to take and transcribe dictation, supervise the work of a clerical staff, and/or maintain a commission as a notary public with the State of California. Performs other related functions as assigned.
Requirements:
Three years of journey level clerical experience, two of which must have been at the secretarial level; or any equivalent combination of education and experience which provide the desirable knowledge, skills, and abilities.
Knowledge of: office practices, procedures and equipment; business English and grammar; business letter writing; business forms.
Skill in: personal computer operation; MS Office Suite (Word, Excel, PowerPoint, Access, and Outlook).
Ability to: operate job-related software up to an advanced level of proficiency; perform difficult clerical work; follow oral and written direction; deal tactfully, but effectively, with the public; effectively supervise and direct the work of others.
HIGHLY DESIRABLE
Bilingual fluency in both English and Spanish.
Proficiency in Adobe Acrobat PDF software.
Apply By:
Deadline to apply is 09/13/20. Completion of an online job application is required. For additional information and a job application, please visit www.santa-ana.org/jobs. EOE/ADA