Job Category
Admin
Work Schedule
Full-time
Employer
City of Malibu
Job Open until Filled
Job Closing Date
Email
[email protected]

The ideal candidate is a human resources professional who thrives in a fast-paced municipal environment and brings a strong balance of technical expertise, sound judgment, and collaborative problem-solving skills. This individual demonstrates a high level of professionalism, discretion, and independence while providing responsive and solutions-oriented HR support to departments across the organization.

Professional Experience & Expertise

· Proven experience administering a broad range of human resources programs, including recruitment and selection, classification and compensation, benefits administration, leaves of absence (FMLA/CFRA), workers’ compensation, risk management, training and development, and employee and labor relations.

· Demonstrated ability to independently manage complex, varied assignments requiring analytical thinking, interpretation of laws and policies, and the exercise of discretion and independent judgment.

· Experience conducting recruitments from intake through appointment, including examination development, candidate screening, interview coordination, eligibility list preparation, and job offer administration.

· Working knowledge of public-sector employment practices, civil service systems, and labor relations environments is highly desirable.

Core Competencies

· Analytical & Research Skills: Ability to conduct salary surveys, organizational studies, and policy analyses; interpret data; and develop well-reasoned recommendations.

· Communication & Consultation: Exceptional written and verbal communication skills, with the ability to explain complex HR concepts clearly to employees, supervisors, and executive leadership.

· Program Coordination: Demonstrated success coordinating training programs, benefits open enrollment, and leave administration processes with attention to detail and customer service.

Interpersonal & Organizational Skills

· Trusted advisor who builds credibility and effective working relationships across all levels of the organization.

· Demonstrates sound judgment, confidentiality, and tact when handling sensitive and confidential matters.

· Highly organized, able to manage multiple priorities, establish timelines, and meet deadlines with minimal supervision.

· Collaborative team member who can also provide technical and functional guidance to support staff as needed.

Technical Skills

· Proficiency with Human Resources Information Systems (HRIS) and the ability to maintain accurate employment records in compliance with legal requirements.

· Strong computer skills, including Microsoft Office and related HR systems; ability to prepare clear reports, correspondence, and presentation materials.

This ideal candidate will be a proactive, adaptable, and service-oriented HR professional who contributes to the effective operation of Human Resources programs while supporting organizational goals and fostering a positive and compliant workplace culture.

 

Examples of Duties

 

  • Coordinates and implements recruitment processes for City departments; confers with departments to identify departmental needs; coordinates and/or produces recruitment flyers and position announcements; screens applications and identifies qualified applicants.
  • Develops examination plans; validates test instruments; organizes/administers written, performance, and oral examinations; compiles test scores and prepares eligibility list and candidate information; coordinates and/or conducts interviews, extends job offers, and ensures adherence to applicable human resources policies. 
  • Monitors leave of absence programs ensuring legal compliance; reviews and analyzes family and medical leave applications; makes recommendations and develops employer response; interprets human resources policies and procedures with regards to benefits and paid and unpaid time-off options for employees; educates employees and managers on policy and legal compliance regarding leaves of absence. 
  • Administers the City’s employee benefits programs; acts as liaison to various third-party benefits administrators and health carriers; conducts agency-wide open enrollment for benefits; prepares open enrollment benefit materials and literature. 
  • Develops and participates in employee relations activities; reviews performance evaluations for consistency and makes recommendations; works closely with management on issues that require resolution or contract clarification. 
  • Coordinates employee training activities, including identifying training needs, arranging for training presenters, and working with trainers to ensure City needs and expectations are addressed; secures training sites, develops memos, flyers, emails, and voicemails, and provides visual aids and other materials as necessary. 
  • Conducts salary studies and researches salary and benefit information; recommends salary ranges for new classifications based on market compensation data and/or internal alignment. 
  • Participates in developing risk management strategies and protocols to mitigate identified risks.
  • Assists employees and management with the interpretation and correct application of City policies, procedures, and programs; provides advice and assistance regarding employment issues; investigates employee complaints.
  • Conducts new employee orientations, including distributing and explaining policies, procedures, and benefits information.
  • Conducts various organizational and operational studies, investigations, and special projects; recommends modifications to assigned programs, policies, and procedures.
  • Maintains and troubleshoots the Human Resources Information System (HRIS) database; prepares and maintains employment files in accordance with state and federal requirements.  
  • Analyzes the effect of new laws or administrative regulations on Human Resources programs; recommends policies and procedures for implementation.
  • Prepares memorandums, letters, summaries, and reports; responds to written correspondence; provides technical assistance; researches and analyzes related regulations; participates in development and implementation of program policies, procedure manuals, and guidelines. 
  • Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, processing contracts and agreements, attending meetings, and serving on various task forces and committees. 
  • Observes and complies with all City and mandated safety rules, regulations, and protocols.   
  • Performs other related duties as assigned.

 

Typical Qualifications

 

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the required qualifications would be:


 

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in human resources management, business or public administration, or a related field.


 

Experience:

Two (2) years of increasingly responsible professional human resources experience.


Licenses and Certifications:

  • Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

 

Having trouble logging in? Contact the NEOGOV Applicant Support Hotline Toll Free at (855) 524-5627.

Need an Accommodation? If you have questions or need special accommodation with the recruitment process, please contact Human Resources at (310) 456-2489 ext. 488. The City of Malibu is an equal opportunity employer.