Job Category
Work Schedule
Full-time
Employer
City of Huntington Beach
Job Open until Filled
Job Closing Date
Email
Phone
7145365499
APPLICATION DEADLINE: FRIDAY, JANUARY 15, 2021 AT 5:00 PM PST
Click HERE to view the full job posting and to apply online!
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Principal Administrative Analyst in the City Manager’s Office.
Now the ideal candidate we're out to find is anything but ordinary. Yes, we're looking for an experienced municipal management analyst with expertise in general administration, fiscal and contract management, research and analysis, and ability to oversee a wide range of projects. .
But here in Huntington Beach, we are looking for so much more than just an experienced analyst with premier technical skills. The primary importance for our organization will be the selection of an individual with a genuine leadership style grounded in humility. The successful candidate will have to understand and value the critical importance that people play in building a successful organization. And of note, our Principal Administrative Analyst will need to absolutely and authentically...
...be willing to put the needs of the team ahead of any personal desires or ambitions.
...have a high level of emotional intelligence, and a genuine love and passion for people.
...demonstrate a desire to engage in the truly hard work needed for an agency to be premier.
So if you have a passion for teamwork and a commitment to continual improvement... if you are intrigued by the thought of being part of a team tasked with changing the world that is Huntington Beach for the better... if you are looking to join an organization that values people and community and the delivery of real results...
If that's you, then we would love for you to consider joining our team here in Huntington Beach.
Key traits for our ideal Principal Administrative Analyst include:
- A relationship builder and connector. Someone who can quickly forge strong, trusting relationships with diverse sets of people, and readily inspires others to action.
- Leadership through consensus. Someone who is an approachable consensus-builder, but is also capable of independent and decisive thought and action.
- A keen sense of ethics. Someone who recognizes the importance of personal and organizational integrity, and someone comfortable raising and discussing ethical issues with the goal of "doing what's right," not "being right."
- Innovative and flexible. Someone able to see beyond what currently exists, and is constant in their pursuit of realistic game-changing breakthroughs for the Huntington Beach organization and community.
- Obsessive about outcomes. Someone who makes data-driven decisions and stays laser-focused on truly audacious goals while balancing the day-to-day needs of the organization.
- A strategic problem-solver. Someone able to break large challenges into smaller, manageable pieces, and then works to identify trends and prioritizes solving the root cause of issues.
- Intellectual curiosity. Someone who is an excellent listener, and who applies strong critical thinking skills and business judgement to complex issues.
- A polished and professional demeanor. Someone who will take great pride in representing the Huntington Beach community, and one who will serve as an ambassador for the City.
- A Positive Attitude. Someone who understands that even the best laid plans can go wrong, and has the self-confidence to course-correct with positivity and grace.
JOB SUMMARY
Under general direction, provides professional-level support to an assigned Department Head or the City Manager’s office in developing, directing, managing, administering, and strategically planning key department programs and administrative duties.
SUPERVISION RECEIVED AND EXERCISED
Reports to: Department/Division Head or City Manager/Assistant City Manager
Supervises: Professional, administrative and clerical staff
DISTINGUISHING CHARACTERISTICS
This is the highest level classification in the Administrative Analyst series. Positions at this level exercise functional supervision over the assigned Department’s financial, budget and program analysis staff as well as administrative and clerical staff, as assigned. Incumbents conduct complex and significant analyses, prepare comprehensive reports, and independently manage and develop significant projects.
Note: This job description is currently being updated and is under review for final approval.
EXAMPLES OF ESSENTIAL DUTIES
- Develops, directs, manages, administers and strategically plans key department functions, projects, programs and administrative areas of responsibility including budget, public information, education and outreach programs, and other complex project that cross department lines;
- Monitors program progress in meeting goals and objectives;
- Conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary;
- Independently coordinates and conducts complex analyses, research projects, and studies and oversees analytical activities within the department including those regarding budget, finance and operating issues; analyzes alternatives and makes recommendations;
- Composes and presents comprehensive, concise and effective oral and written reports, communications and presentations on complex matters to diverse technical and non-technical audiences;
- Attends meetings, study sessions and workshops of the City Council, Commissions or others, to present information and answer questions;
- Implements new systems, methods and procedures including developing and maintaining management information systems that support the needs of the Department; proposes, designs, implements and tracks automation solutions;
- Coordinates and participates in the preparation and administration of grants;
- Assumes responsibility for managing budget development and administration activities for assigned area of responsibility; analyzes proposed capital, personnel, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions;
- Prepares and oversees the preparation of multi-year financial forecasts; manages the tracking and monitoring of budget expenditures;
- Recommends the selection of staff; provides or coordinates staff training; assists in training assigned staff; evaluates assigned staff; works with employees to correct deficiencies;
- Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research, evaluation, and negotiation of proposed contractual obligations and agreements; administers assigned contracts;
- Analyzes federal, state and local legislative proposals for impact on assigned operations; prepares analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives; ensures departmental compliance;
- Coordinates assigned services and project activities with other City departments, divisions, units, boards, committees, task forces, external organizations and the general public;
- Responds to and resolves difficult and sensitive inquiries and customer service complaints;
- Attends and participates in professional group meetings;
- Stays abreast of new trends and innovations in public administration and municipal operations;
- Creates and uses spreadsheets, databases, and other personal computer software applications to develop and maintain departmental management information systems;
- Reports to work as scheduled and works a variety of schedules including evenings, weekends and holidays as required;
- Maintains a regular and consistent attendance record;
- Travels to offsite locations within and outside the City;
- Performs other related duties as required.
The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Knowledge of:
- Operational characteristics, services and activities of assigned program area including administrative, financial and/or operational functions
- Principles and practices of public administration and operations and functions of municipal government
- Principles of supervision, training and performance evaluation
- Principles and practices of program development and implementation
- Principles and practices of municipal budget preparation and administration
- Principles and practices of customer service, public relations, public information, and program education and promotion
- Methods of administrative, organizational, economic and procedural analysis
- Methods and techniques of research, analysis, and statistical and analytical report preparation
- Methods and techniques of grant application and administration
- Methods and techniques of contract negotiation and administration
- English usage, spelling, grammar, and punctuation
- Principles and practices of public speaking
- Computerized research methods and software applications
- Current information systems and networking technology
- Modern office procedures and methods including computer equipment and supporting word processing and spreadsheet applications
- Pertinent Federal, State, local codes, laws, and regulations
- If assigned to Fire Department, familiarity with Fire Department Accreditation and Standards of Cover processes; knowledge of development and support of a Community Risk Reduction program with applicable data and analysis; and knowledge of Public Protection Classification (ISO) and the special operations and mutual aid standards established through the California Fire Service and Rescue Emergency Mutual Aid System
Ability to:
- Independently perform responsible and difficult administrative support duties involving the use of independent judgment and personal initiative
- Supervise, organize and review the work of lower level staff
- Participate in the selection, training, and evaluation of subordinate co-workers
- Recommend and implement goals and objectives for providing effective services
- Direct, organize, coordinate and participate in various complex organizational studies, analyses, and projects
- Research, analyze, and evaluate programs, policies and procedures
- Prepare, review and analyze complex technical documents and proposals
- Prepare clear and concise administrative and financial reports
- Prioritize activities to meet established timelines
- Negotiate and administer various contracts
- Coordinate and administer budget process for assigned department or unit
- Interpret, apply and explain administrative and departmental policies and procedures and pertinent laws, policies, rules and regulations
- Operate office equipment including computers and supporting word processing, data base and spreadsheet applications
- Communicate clearly and concisely, both orally and in writing
- Establish and maintain effective relationships with those contacted in the course of work
- If assigned to Fire Department, manage Joint Powers Authority (JPA) agreements and coordinate future growth and capacity of these agreements; lead discussions with employees from both administrative and emergency response groups
- Deliver quality customer service
Education: Bachelor’s degree in Public or Business Administration or other related field from an accredited college or university. A Master’s degree in a related field is desirable.
Experience: Five (5) years of professional-level management analyst experience within a municipality or other public sector agency, including at least one (1) year of supervisory experience. When assigned to the Fire Department, previous experience working within a municipal Public Safety agency curating professional services contracts and requests for proposals, preferred.
Certificate/License: Valid California Class C driver license and an acceptable driving record required by time of appointment and during course of employment.
SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
Click HERE to view the full job posting and to apply online!
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Principal Administrative Analyst in the City Manager’s Office.
Now the ideal candidate we're out to find is anything but ordinary. Yes, we're looking for an experienced municipal management analyst with expertise in general administration, fiscal and contract management, research and analysis, and ability to oversee a wide range of projects. .
But here in Huntington Beach, we are looking for so much more than just an experienced analyst with premier technical skills. The primary importance for our organization will be the selection of an individual with a genuine leadership style grounded in humility. The successful candidate will have to understand and value the critical importance that people play in building a successful organization. And of note, our Principal Administrative Analyst will need to absolutely and authentically...
...be willing to put the needs of the team ahead of any personal desires or ambitions.
...have a high level of emotional intelligence, and a genuine love and passion for people.
...demonstrate a desire to engage in the truly hard work needed for an agency to be premier.
So if you have a passion for teamwork and a commitment to continual improvement... if you are intrigued by the thought of being part of a team tasked with changing the world that is Huntington Beach for the better... if you are looking to join an organization that values people and community and the delivery of real results...
If that's you, then we would love for you to consider joining our team here in Huntington Beach.
Key traits for our ideal Principal Administrative Analyst include:
- A relationship builder and connector. Someone who can quickly forge strong, trusting relationships with diverse sets of people, and readily inspires others to action.
- Leadership through consensus. Someone who is an approachable consensus-builder, but is also capable of independent and decisive thought and action.
- A keen sense of ethics. Someone who recognizes the importance of personal and organizational integrity, and someone comfortable raising and discussing ethical issues with the goal of "doing what's right," not "being right."
- Innovative and flexible. Someone able to see beyond what currently exists, and is constant in their pursuit of realistic game-changing breakthroughs for the Huntington Beach organization and community.
- Obsessive about outcomes. Someone who makes data-driven decisions and stays laser-focused on truly audacious goals while balancing the day-to-day needs of the organization.
- A strategic problem-solver. Someone able to break large challenges into smaller, manageable pieces, and then works to identify trends and prioritizes solving the root cause of issues.
- Intellectual curiosity. Someone who is an excellent listener, and who applies strong critical thinking skills and business judgement to complex issues.
- A polished and professional demeanor. Someone who will take great pride in representing the Huntington Beach community, and one who will serve as an ambassador for the City.
- A Positive Attitude. Someone who understands that even the best laid plans can go wrong, and has the self-confidence to course-correct with positivity and grace.
JOB SUMMARY
Under general direction, provides professional-level support to an assigned Department Head or the City Manager’s office in developing, directing, managing, administering, and strategically planning key department programs and administrative duties.
SUPERVISION RECEIVED AND EXERCISED
Reports to: Department/Division Head or City Manager/Assistant City Manager
Supervises: Professional, administrative and clerical staff
DISTINGUISHING CHARACTERISTICS
This is the highest level classification in the Administrative Analyst series. Positions at this level exercise functional supervision over the assigned Department’s financial, budget and program analysis staff as well as administrative and clerical staff, as assigned. Incumbents conduct complex and significant analyses, prepare comprehensive reports, and independently manage and develop significant projects.
Note: This job description is currently being updated and is under review for final approval.
EXAMPLES OF ESSENTIAL DUTIES
- Develops, directs, manages, administers and strategically plans key department functions, projects, programs and administrative areas of responsibility including budget, public information, education and outreach programs, and other complex project that cross department lines;
- Monitors program progress in meeting goals and objectives;
- Conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary;
- Independently coordinates and conducts complex analyses, research projects, and studies and oversees analytical activities within the department including those regarding budget, finance and operating issues; analyzes alternatives and makes recommendations;
- Composes and presents comprehensive, concise and effective oral and written reports, communications and presentations on complex matters to diverse technical and non-technical audiences;
- Attends meetings, study sessions and workshops of the City Council, Commissions or others, to present information and answer questions;
- Implements new systems, methods and procedures including developing and maintaining management information systems that support the needs of the Department; proposes, designs, implements and tracks automation solutions;
- Coordinates and participates in the preparation and administration of grants;
- Assumes responsibility for managing budget development and administration activities for assigned area of responsibility; analyzes proposed capital, personnel, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions;
- Prepares and oversees the preparation of multi-year financial forecasts; manages the tracking and monitoring of budget expenditures;
- Recommends the selection of staff; provides or coordinates staff training; assists in training assigned staff; evaluates assigned staff; works with employees to correct deficiencies;
- Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research, evaluation, and negotiation of proposed contractual obligations and agreements; administers assigned contracts;
- Analyzes federal, state and local legislative proposals for impact on assigned operations; prepares analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives; ensures departmental compliance;
- Coordinates assigned services and project activities with other City departments, divisions, units, boards, committees, task forces, external organizations and the general public;
- Responds to and resolves difficult and sensitive inquiries and customer service complaints;
- Attends and participates in professional group meetings;
- Stays abreast of new trends and innovations in public administration and municipal operations;
- Creates and uses spreadsheets, databases, and other personal computer software applications to develop and maintain departmental management information systems;
- Reports to work as scheduled and works a variety of schedules including evenings, weekends and holidays as required;
- Maintains a regular and consistent attendance record;
- Travels to offsite locations within and outside the City;
- Performs other related duties as required.
The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Knowledge of:
- Operational characteristics, services and activities of assigned program area including administrative, financial and/or operational functions
- Principles and practices of public administration and operations and functions of municipal government
- Principles of supervision, training and performance evaluation
- Principles and practices of program development and implementation
- Principles and practices of municipal budget preparation and administration
- Principles and practices of customer service, public relations, public information, and program education and promotion
- Methods of administrative, organizational, economic and procedural analysis
- Methods and techniques of research, analysis, and statistical and analytical report preparation
- Methods and techniques of grant application and administration
- Methods and techniques of contract negotiation and administration
- English usage, spelling, grammar, and punctuation
- Principles and practices of public speaking
- Computerized research methods and software applications
- Current information systems and networking technology
- Modern office procedures and methods including computer equipment and supporting word processing and spreadsheet applications
- Pertinent Federal, State, local codes, laws, and regulations
- If assigned to Fire Department, familiarity with Fire Department Accreditation and Standards of Cover processes; knowledge of development and support of a Community Risk Reduction program with applicable data and analysis; and knowledge of Public Protection Classification (ISO) and the special operations and mutual aid standards established through the California Fire Service and Rescue Emergency Mutual Aid System
Ability to:
- Independently perform responsible and difficult administrative support duties involving the use of independent judgment and personal initiative
- Supervise, organize and review the work of lower level staff
- Participate in the selection, training, and evaluation of subordinate co-workers
- Recommend and implement goals and objectives for providing effective services
- Direct, organize, coordinate and participate in various complex organizational studies, analyses, and projects
- Research, analyze, and evaluate programs, policies and procedures
- Prepare, review and analyze complex technical documents and proposals
- Prepare clear and concise administrative and financial reports
- Prioritize activities to meet established timelines
- Negotiate and administer various contracts
- Coordinate and administer budget process for assigned department or unit
- Interpret, apply and explain administrative and departmental policies and procedures and pertinent laws, policies, rules and regulations
- Operate office equipment including computers and supporting word processing, data base and spreadsheet applications
- Communicate clearly and concisely, both orally and in writing
- Establish and maintain effective relationships with those contacted in the course of work
- If assigned to Fire Department, manage Joint Powers Authority (JPA) agreements and coordinate future growth and capacity of these agreements; lead discussions with employees from both administrative and emergency response groups
- Deliver quality customer service
Education: Bachelor’s degree in Public or Business Administration or other related field from an accredited college or university. A Master’s degree in a related field is desirable.
Experience: Five (5) years of professional-level management analyst experience within a municipality or other public sector agency, including at least one (1) year of supervisory experience. When assigned to the Fire Department, previous experience working within a municipal Public Safety agency curating professional services contracts and requests for proposals, preferred.
Certificate/License: Valid California Class C driver license and an acceptable driving record required by time of appointment and during course of employment.
SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.